Asset Management Services assist state agencies in fulfilling statutory requirements for maintaining, reporting, and certifying state-owned assets; provides technical direction and assistance to agencies regarding asset management, transfers, and consolidation of agencies, retirements, and reconciliation.

Certification

All state agencies, boards, and commissions are required by ORC, Section 125.16 to annually certify and file their updated state property inventory activity following the close of the fiscal year to the Department of Administrative Services (DAS). Each state entity is to certify its updated inventory activity by completing the annual certification form and submitting it electronically to DAS.

Access to Application/Instructions/Year-End Reports

Ohio Revised Code section 125.16

If you need assistance with any of the following state of Ohio's asset management program, policies and procedures, the State of Ohio’s Financial Process Manual, Electronic Annual and Biennial Inventory Certification Programs, data quality control tasks,  or setup and maintenance of capital leases, OAKS locations, and OAKS profile ID feel free to contact us.

If you have any questions about our Asset Management module, agency system conversions, mass inventory adjustments, asset management training, or passwords and security, please contact a Shared Services team member. 

Asset Management Policy Webinar

Instructional and Discussion on Policy and Inventory situations.

Asset Management Resources 

These resources are useful for various needs regarding your asset management. The Asset Management Handbook is the inventory policy for the State of Ohio. Location Codes are used to identify an asset’s physical location. The Profile IDs are the OAKS AM codes used to identify a type of asset. The Interagency Transfer Form is used for agency business unit transfers. The OAKS AM Location Code Form is used for adding, retiring, and changing current location codes.