Ohio Department of Administrative Services Privacy Notice
The Ohio Department of Administrative Services website, das.ohio.gov, is an online service provided by the Ohio Department of Administrative Services (DAS). We recognize the importance of privacy to users of this website. This privacy notice applies only to the das.ohio.gov. Your use of other State of Ohio online services and websites is governed by the policies of the agency providing the online service or website.
Users of das.ohio.gov should be aware of the following information.
What We Collect
We collect personally identifiable information provided to us through online forms or email queries.
- Please do not submit to us sensitive personally identifiable information such as Social Security numbers, driver’s license numbers or medical or financial information through email.
We also collect common internet-user information. It may include:
- Internet protocol address of the individual computer (or proxy server) making the request,
- Type of internet browser or computer operating system you are using,
- Date and time you accessed this site,
- Web pages visited on this site and other ohio.gov sites managed by DAS such as www.ohio.gov, and
- Internet address of the site from which you may have linked to this site.
How We Collect Information
Personally identifiable information is collected through voluntary disclosure by you through online forms and email questions.
Our website uses log files and web cookies to capture generic, internet-user information each time a request is made to view a page within this website.
What We Do With the Information We Collect
Personally identifiable information you submit in e-mail or online forms is used so that we can answer or process your request as effectively as possible.
All information collected through server log files is used in aggregate form to analyze usage trends and statistics to help us improve our website. It also may be used to identify and respond to threats to the State of Ohio network.
Cookies may be used when necessary to complete a transaction, to process data submitted to us online, or to facilitate ongoing Internet interaction.
Public Records and When We Share Your Information
Ohio public records law requires state agencies to disclose most documents and records, including electronic records. Therefore, information submitted through this website may be subject to disclosure pursuant to a public records request. Please be aware that for public records, Ohio law may require us to disclose the records despite requests to keep information confidential. Information on the DAS Public Records Policy is found here (.pdf)
We will share personally identifiable information submitted through email or online forms with other Ohio state agencies when necessary to respond to your email request or process your online form. For example, if you submit a question to DAS regarding state income tax filings, we may forward your question to the Ohio Department of Taxation.
Any information collected through this website that indicates a threat of harm to people, property or systems or a violation of a law may be shared with law enforcement and used in connection with a criminal investigation, prosecution or other legal proceedings.
Access and Dispute of Information
Under sections 1347.08 and 1347.09 of the Ohio Revised Code, individuals have access rights to their information maintained in personal information systems. “Access rights” means you have the right, with limits, to inspect, correct and dispute such information.
For record-keeping systems not covered by chapter 1347 of the Revised Code, we will work with you to give you the opportunity to inspect, correct or dispute information, if any, about yourself in other records systems we maintain, subject to restrictions or limits in Ohio law.
How We Protect Your Information
We use security measures for all information systems under our control.
Confidential Personal Information and the DAS Policy on Protecting Privacy
DAS requires all of its employees and contractors to respect privacy and protect personally identifiable information regardless of the form and system in which it’s kept. The DAS Policy on Protecting Privacy may be found here (pdf).
Ohio Revised Code 1347.15 requires DAS to adopt rules regulating access to the confidential personal information the agency keeps, whether electronically or on paper. The DAS rules pertaining to confidential personal information may be found in rules 123-4-01 through 123-4-05 of the Ohio Administrative Code.
Any questions concerning privacy and DAS should be sent to the Chief Privacy Officer.
Email: Complete this form
Ohio Chief Privacy Officer
30 E. Broad St., 19th Floor
Columbus, Ohio 43215