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Classification Specification Library

About Classification and Compensation

This group is responsible for managing the state’s job classifications and establishing the compensation philosophy and associated pay schedules. The unit provides consultative and training services to agency customers; establishes minimum qualifications for recruitment and selection; provides labor market data and benchmarking tools; collects information on employment and wage trends; conducts position description compliance reviews; and facilitates agency job audits.

To meet new and changing operational needs, agencies should request updates to the state's classification plan.  Classification changes can be separated into two distinct categories: Bargaining Unit and Exempt.


Section 124.14 (A) of the Ohio Revised Code (ORC) empowers the director of the Ohio Department of Administrative Services (DAS) to develop and maintain the state's classification plan. Consult the relevant union contract for timeframes associated with bargaining unit class plan proposals.

Detailed description of both processes can be found within the tabs below:

HCM PD is an OAKS based module where agency Human Resources staff can create, approve, and store position descriptions. This system is an efficient and effective tool for position description processing and storage. Approved position descriptions can be accessible through OAKS Self-Service. For more information please review the resources below.

Job Aids

Downloading PD Data to Excel Job Aid

Excel to Word Conversion Job Aid

Viewing Managed Position Descriptions (Supervisors)

Viewing your Position Description (Employees)

PD Queries Job Aid



HCM PD PowerPoint Training Slides

HCM Position Description Module Frequently Asked Questions

HCM Position Description Security Access Roles

Major Worker Characteristics Crosswalk

HCM Position Description Reporting Features


If you have any questions or would like to begin using HCM Position Description, please email compensation@das.ohio.gov

This section contains information on how to process and/or submit a position description for review as well as the documentation necessary to submit for position description decentralization. See the tabs below for more detail:

NOTE: You may develop alternate position description forms for your agency to accommodate electronic workflows. We simply ask that you ensure the font is large enough to be readable when microfilmed by the Employee Records Unit for Personnel files.

Centralized Agencies

Checklist for PD Submission/Review:
1. Does the Position Description
  • Reflect correct class series, title, and number?
  • Have the correct supervisors and subordinates, if applicable, listed?
  • Provide the correct location?
  • State the correct status for either Full-Time or Part-Time, Unclassified or Classified, Overtime Eligible, Overtime Exempt, etc.?
  • If Unclassified note code reference to why in KSA column?
  • If the job duties of a position require a significant level of contact with the public, you must integrate your agency’s customer service standards into the position description. For clarification, please reference ORC 121.91 (A)

2. Include the Table of Organization

3. Send documentation to: compensation@das.ohio.gov


Signature Authorization Document
(PDF fillable form) *


Position Description Form
(Microsoft Word template)


*To use a template, first save the file to your hard drive, then create a new document based on the template.

Decentralized Agencies

Signature Authorization Document
(PDF fillable form) *


PD Decentralization Certification 
(PDF fillable form)


Position Description Form
(Microsoft Word template)


*To use a template, first save the file to your hard drive, then create a new document based on the template.

Helpful Resources

When an employee feels that he or she is doing work that is more consistent with another classification, a position audit may be requested. An agency, using the same logic as stated for employees, can also request a position audit.  The position audit process is pursuant to 123:1-3-01 of the Ohio Administrative Code (OAC) and only provided to employees and agencies for classified exempt positions that are not on probation.  See below for details: