The HRD/OCB Policy section serves a dual role within two divisions of the Department of Administrative Services (DAS), the Human Resources Division (HRD) and the Office of Collective Bargaining (OCB). The staff in the HRD/OCB Policy section are members of each division and assist external and internal agency customers in both the human resources and collective bargaining areas.  Although each division has a unique role within DAS, the areas of human resources and collective bargaining are often interconnected.  The HRD/OCB Policy section helps to identify and assist with connected issues as well as provide individualized assistance in areas unique to each division.  In order to better assist our external and internal agency customers, Policy Analysts have agency assignments for both their roles within HRD and OCB. 

Some of the functions HRD/OCB Policy Analysts perform are: 

• Providing technical assistance and support to various state agencies regarding the application of employment laws and regulations;
• Tracking legislation and regulatory changes impacting state employment practices;
• Providing training and updates to state agency HR professionals on employment law issues;
• Working on legislation and regulations;
• Reviewing, evaluating, and making recommendations to the Director of DAS regarding exempt parity requests from state agencies;
• Providing internal support to the Human Resources Division.

To learn which HRD/OCB Policy Analyst is assigned to your agency, please view the Policy Agency Assignment list.

Additional information regarding the HRD/OCB Policy section is located on OCB's website. 

Aimee Szczerbacki, Policy Administrator

Robert Patchen, Policy Analyst

Matt Telfer, Policy Analyst

Eric Eilerman, Policy Analyst

Cullen Jackson, Policy Analyst

Abigail Ledman, Policy Analyst

Each of the following policies effects employees and agencies for state agencies, boards and commissions.

Administrative Leave with Pay

• DAS Directive HR-D-10 (formerly 08-08)
• Ohio Revised Code § 124.388

Adoption/Childbirth Leave

• State of Ohio Policy Regarding Adoption/Childbirth Leave
• Ohio Revised Code § 124.136
• Ohio Revised Code § 124.137

Advanced Step Appointments

• DAS Directive HR-D-03 (formerly 08-05)
• Ohio Revised Code § 124.15
• Advance Step Agreement Memorandum (09/2011)

Americans with Disabilities Act (ADA)

• Federal Law: Public Law 110-325
• EEOC Home Page
• Department of Justice ADA Home Page
• ADA Document Center
• Ohio Revised Code § 4112.02
• Topical ADA Case Law Archive
• Powerpoint Slides from February 2, 2009 Training

Background Check Forms (Unclassified Positions)

• Background Information Form A (Writable PDF)
• Background Information Form B (Writable PDF)
• Background Information Form Instructions
• Limited Tax Waiver

Charitable and Fundraising Activities

• Charitable and Fundraising Activities Policy

Civil Service Reform

• Report to the General Assembly (December 31, 2001)
• Civil Service Reform Bill, House Bill 187 (effective July 1, 2007)
• Summary of HB 187 Changes
• HB 187 Administrative Rule Changes (effective July 1, 2007)
• HB 187 Frequently Asked Questions

Civil Service Status Change

• Civil Service Status Change Memorandum

Compensatory Time

• Compensatory Time For Overtime Exempt Employees Policy
• Compensatory Time for Overtime Exempt Employees Policy Addendum
• Fair Labor Standards Act 29 USC 201-219
• Federal Regulation: 29 CFR 553
• Ohio Revised Code § 124.18
• Ohio Revised Code § 4111.03
• Ohio Administrative Code 123:1-43-02

Cost Savings Days

• Cost Savings Day Administrative Rule (OAC 123:1-34-11)
• Cost Savings Day Canvass Closure FY10 Year End Information
• Cost Savings Day Retirement Proration Chart
• Cost Savings Day New Hire Proration Chart FY2010
• Cost Savings Day New Hire Proration Chart FY2011

Disability Leave

• Ohio Revised Code § 124.385
• Ohio Administrative Code 123:1-33 (effective October 29, 2006)
• Policy Development Summary of Changes
• Disability Leave Scenarios
• Employer Statement

Disability Separation

• Ohio Administrative Code 123:1-30 (effective October 29, 2006)
• Policy Development Summary of Changes

Disaster Relief Leave Options

• Guidance on Leave for Disaster Relief
• Paid Leave for Disaster Service Volunteer:  Ohio Revised Code §124.132
• Paid Leave for Emergency Service (as EMS Worker or Volunteer Firefighter)

Disclosure of Criminal Convictions During the Application Process

• Human Resources Policy HR-29
• HR-29 FAQs
• HR-29 Implementation Guide
• Sample Background Check Authorization Form
• Sample Interview Questions
• Sample Job Posting Language

Drug-Free Workplace

• Ohio Drug-Free Workplace Program
• Drug-Free Workplace Policy HR-39
• Drug-Free Workplace Policy (HR-39) FAQs

Emergency Service Leave (as EMS Worker or Volunteer Firefighter)

• Emergency Service Leave Policy

Employee Development Funds (EDF)

• Fraternal Order of Police (FOP) EDF Policy 
• Ohio State Troopers Association (OSTA) EDF Policy
• State Council of Professional Educators OEA/NEA EDF Policy
• SEIU District 1199 EDF
• Exempt Employees EDF Policy

Employee Exchange Program

• Employee Exchange Program
• Employee Exchange Agreement Template
• Ohio Revised Code § 124.389
• Ohio Administrative Code 123:1-46-06

Employee Health and Wellness

• Employee Health and Wellness Policy (January 22, 2013)

Employee Recognition

• Governor's Statewide Employee Recognition Policy

Employee Wrongdoing and/or Suspected Illegal Activity

• Procedures for Notification of Employee Wrongdoing and/or Suspected Illegal Activity

Executive Orders

• 2019-11D - Ethics Policy and Requiring Ethics Training
• 2019-03D - Establishing Ohio as a Disability Inclusion State and Model Employer of Individuals with Disabilities 
   

Exempt Parity Changes (July 2009)

• Policy Development Summary of Changes (2009)
• Statutory Language--House Bill 16 (effective June 30, 2009)
• Statutory Language--House Bill 1 (effective July 17, 2009)
• Rule Language (effective July 1, 2009)
• OCSEA Contract 
• Exempt Parity Training (May 20, 2009) 
• Emergency Rule Filing Executive Order (Executive Order 2009-08S)
• Frequently Asked Question Document (Last updated 06/15/2010)

Exempt Parity Changes (July 2006)

• Policy Development Summary of Changes (2006)
• LSC Summary of Statutory Changes (HB 530)
• Statutory Language--House Bill 530 (effective June 30, 2006)
• Rule Language (effective July 1, 2006 and September 3, 2006)
• OCSEA Contract

Experimental Leave

• Ohio Revised Code § 124.133
• Ohio Administrative Code 123:1-46-03

Fair Labor Standards Act (FLSA)

• Changes to the Fair Labor Standards Act (2004)
• Training Seminar PowerPoint Presentations (July 30, 2004)
• FLSA and Independent Contractors Training Manual
• Compensatory Time
• Overtime
• U.S. Department of Labor FairPay Overtime Initiative
• Sample Policy on Employee Compensation (Safe Harbor Provision)

Family and Medical Leave Act

• State of Ohio Family and Medical Leave Policy
• Federal Law: Public Law 103-3
• Federal Regulation: CFR Part 825
• Certification Forms
  • Employee's Serious Health Condition
  • Family Member's Serious Health Condition
  • Serious Injury or Illness of Covered Servicemember
  • Qualifying Exigency for Military Family Leave
• Sample Designation Notice
• Sample Notice of Eligibility and Rights and Responsibilities
• FMLA Poster
• Training Seminar Powerpoint Presentation (February 2, 2009)

Funeral Honors Detail Leave

• Ohio Revised Code § 124.1311
• State of Ohio Policy Regarding Funeral Honors Detail Leave

Group Life Insurance

• Ohio Revised Code § 124.81
• Ohio Revised Code Title 39

Health Care Benefits

• Ohio Revised Code § 124.82
• Ohio Administrative Code 123:1-71

Home Address Policy

• Home Address Policy

Human Trafficking Prevention and Awareness

• Human Trafficking Prevention and Awareness Policy (December 3, 2013)
• Human Trafficking Prevention and Awareness Reporting Tool
• ELM Human Trafficking Prevention and Awareness Training Instructions

Independent Contractors

• FLSA and Independent Contractors Training Manual
• Independent Contractor Guidelines

Labor/Employment Law Posting Requirements for State Agencies

• Labor/Employment Law Posting Requirements Chart

Layoffs

• Layoff Procedures Manual
• Ohio Revised Code §124.321-124.328
• Ohio Administrative Code 123:1-41

Leave Donation Program

• Leave Donation Program Summary
• Ohio Revised Code § 124.391
• Ohio Administrative Code 123:1-46-05
• Leave Donation Form (Form ADM 4256)

Mandatory Direct Deposit

• General Statement
• Ohio Revised Code § 124.151
• Ohio Administrative Code 123:1-35-05
• Electronic Funds Transfer
  • Authorization for Direct Deposit Form (Form ADM 4280)
  • Cancellation fo Direct Deposit Form (Form ADM 4286)
• Key2Payroll Card
  • Overview
  • Frequently Asked Questions
  • Enrollment Form
  • Instructions for HR Officers

Military Leave

• Guidelines for Military Active Duty
• USERRA, 38 USC 4301-4335
• Federal Regulations, 20 CFR Part 1002
• Ohio Revised Code §5923.05
• Ohio Revised Code §5923.051
• Department of Labor Compliance Assistance Site for USERRA
• Military Leave Request Form

Nepotism Policy

• DAS Directive HR-D-02 (formerly 08-09)

Nursing Mothers

• DAS Directive HR-D-16
• Resources from Ohio Department of Health

Occupational Injury Leave

• Ohio Revised Code § 124.381
• Ohio Administrative Code 123:1-33-17

Organ Donor Leave

• Policy Regarding Living Organ and Bone Marrow Donor Leave
• Ohio Revised Code § 124.139
• Physician or Health Care Provider Certification for Living Organ and Bone Marrow Donor Leave (Form ADM 4261)

Overtime Compensation

• DAS Directive HR-D-06 (formerly 08-07)
• Overtime Compensation to Overtime Exempt Employees
• Fair Labor Standards Act
• Ohio Revised Code § 124.18
• Ohio Revised Code § 124.30
• Ohio Administrative Code 123:1-43-01

Parity for Exempt Employees

• DAS Directive HR-D-09 (formerly 08-11)
• Ohio Revised Code § 124.15(D)

Performance Evaluation

• Performance Evaluation Policy (May 3, 2013)

Personnel Actions

• Personnel Action Policy (January 28, 2013)

Political Activity/Poll Worker Leave

• Political Activity Policy
• Ohio Revised Code 3501.28
• State of Ohio Policy on Poll Worker Leave
• Poll Worker Leave Model Work Rule
• Poll Worker Leave Verification Form

Public Safety Emergency Procedures

• Public Safety Emergency Policy
• Public Safety Emergency Matrix
• Sample Language to Designate Essential Employees
• Special Guidance for the Weather Emergency on February 14, 2007
  • Memo from the Department of Administrative Services
  • OAKS Payroll Reporting Codes for February 14, 2007 Weather Emergency
  • Frequently Asked Questions
• Designating Essential Employees Presentation 

Re-examining of Civil Service Applicants

• Ohio Revised Code § 124.30
• Ohio Administrative Code 123:1-9-01 (I)

Reclassification

• Ohio Revised Code § 124.14
• Ohio Revised Code § 124.15
• Ohio Revised Code § 124.30
• Ohio Administrative Code 123:1-3-01

Residency Requirements

• House Bill 513

Removals and Resignations

• Removals and Resignations Policy (formerly HR-D-12)
• Ohio Revised Code § 124.32
• Ohio Administrative Code 123:1-25-02

Response to an Active Aggressor

• Response to an Active Aggressor Policy 
• For additional resources, please visit the Ohio Department of Public Safety web page: Active Aggressor/Threat

Sexual Harassment

• 2019-05D - Anti-Discrimination Policy in State Government 

Sick Leave

• General Information on Sick Leave and Overnight Hospitalization or Outpatient Surgery
• Ohio Revised Code § 124.382
• Ohio Administrative Code 123:1-32
• Physician or Health Care Provider Certification for Overnight Hospitalization (Form ADM 4262)

Taxes

• State of Ohio Policy Regarding Local Income Tax Withholding
• Training Powerpoint Slides (February 9, 2009)

Time and Attendance

• Time and Attendance Policy
• Teleworking Policy

Travel Reimbursement

• Ohio Revised Code § 126.31
• DAS Directive HR-D-07 (formerly 08-24)
• OBM Travel Rule

Unauthorized Weapons

• Concealed Carry Announcement
• Amended Substitute House Bill 12 (effective April 8, 2004)
• Unauthorized Weapons Policy
• DAS Work Rule on Weapons

Unemployment Compensation

• Ohio Revised Code § 4141

Voluntary Cost Savings Program

• Frequently Asked Questions
• Sample VCS Program
• Sample VCS Program Agreement
• Ohio Administrative Code 123:1-34-10
• District 1199 Contract: Article 40
• OCSEA Contract: Appendix R
• SCOPE/OEA Contract: Appendix K
• OSTA Contract: Article 64

Workforce Planning

• DAS Directive HR-D-15
• Hiring Controls Change to Emphasize Personnel Ceilings (March 30, 2012)

Workplace Domestic Violence Policy

• 2019-09D - Workplace Domestic Violence Policy
• Barbara Warner Workplace Domestic Violence Policy
• Training Supplement - Managers
• Training Supplement - Employees
• Barbara Warner Workplace Domestic Violence Governor's Report
• Domestic Violence Posters
  • Statewide Poster 1
  • Statewide Poster 2
  • Statewide Poster 3
• Domestic Violence Resources
  • Franklin County Resources
  • Non-Franklin County Resources
  • Adult Green Flag Red Flag
  • Guide for Family and Friends
  • Safe at Home Program

Workplace Violence

• DAS Directive HR-D-04 (formerly 08-26)
• DAS Workplace Violence Prevention Policy (DAS Specific, provided as a sample)
• CDC Violence in the Workplace Bulletin