To help government entities curb costs, State and Federal Surplus Services of the Ohio Department of Administrative Services facilitates the recycling of supplies within government. Prices are considerably lower than buying new. Nearly half of the surplus items are purchased by another government entity. The remaining items are sold at public auctions.
Surplus News
State Surplus has been collaborating with stakeholders and working to upgrade the systems it uses to manage customer information and inventory, produce invoices, and issue refunds to state agencies for surplus property sold. Beginning December 4th 2017, state agencies must now complete the online surplus property turn-in documents.
All supporting documentation (e.g. pictures, supplier trade-in quotes, etc.) should be included as attachments to the turn-in documents. Upon submission, the turn-in documents and any attachments will be submitted to State Surplus for review and processing. State Surplus will either approve the disposition, amend the disposal method to be used, or request additional information before selecting a disposal method. State agencies will be notified by email when State Surplus has completed its review.
State Surplus will not approve of any property disposals that take place before a turn-in document is submitted.
For an optimal experience, please use Google Chrome as your internet browser if possible to submit these turn-in documents.
Questions should be directed to DAS.GSD.Surplus@das.ohio.gov.
Next Warehouse Auction: November 17, 2018
Next Vehicle Auction: December 8, 2018
Location for Vehicle and Warehouse Auctions: 4200 Surface Road, Columbus, Ohio 43228
Auction Hours: Bidder registration begins at 8 a.m.; Auction begins at 9 a.m.
Upcoming Auctions: (List available 7 days prior to auction)
Upcoming Special (Off-Site) Auctions:
Auction Dates and Directions
Next Warehouse Auction Information (List available 7 days prior to auction)
Previous Warehouse Auction (Previous auction prices will be available on the Tuesday after each auction)
Current Inventory (for Surplus program members only)
INVENTORY Pictures
Call for Pricing
Pick-up Information: Monday-Wednesday 8:00 a.m. to 3:00 p.m. Thursday 8:00 a.m.-12:00 p.m.
The State of Ohio assumes no responsibility for any written, non-written condition or oral statements about inventory items listed above. TERMS: Cash, Credit and Debit cards (Visa, Discover, MasterCard: Only) accepted. Credit and Debit cards accepted with a 3% SERVICE FEE. Purchasers with purchases of less than $25,000 will be required to pay the entire amount due on the date of the sale. Purchasers with total purchases of $25,000 or more shall provide no less than 25% of the total sale the day of auction, and the balance due to the auctioneer no later than 12:00 pm on the first business day following the auction. All items must be removed by Friday at 12 p.m. following the auction. Warehouse will remain open until 5 p.m. on the day of the auction. Certain methods of payment subject to IRS regulations. All participants must register day of auction.
Next Vehicle Auction Information (List available 7 days prior to auction)
Current Inventory (for surplus program members only)
Previous Auction Items - Previous vehicle auction prices will be available on the Tuesday after each auction.
Hours of Operation and Information
Auction Dates and Directions Pick-up Information: Monday-Wednesday 8:00 a.m. to 3:00 p.m. Thursday 8:00 a.m.-12:00 p.m. Vehicles may be inspected the week before the auction from 8:00 a.m. to 3:00 p.m. and vehicles may be started only on the day before the auction 8:00 a.m. to 2:45 p.m. The State of Ohio assumes no responsibility for any written, non-written condition or oral statements about inventory items listed above. TERMS: Cash, Credit and Debit cards (Visa, Discover, MasterCard: Only) accepted. Credit and Debit cards accepted with a 3% SERVICE FEE. Purchasers with purchases of less than $25,000 will be required to pay the entire amount due on the date of the sale. Purchasers with total purchases of $25,000 or more shall provide no less than 25% of the total sale the day of auction, and the balance due to the auctioneer no later than 12:00 pm on the first business day following the auction. All items must be removed by Friday at 12 p.m. following the auction.Vehicle lot will remain open until 5 p.m. on the day of the auction. Certain methods of payment subject to IRS regulations. All participants must register day of auction.
Off-Site Auction Details
The State of Ohio periodically declares a large variety of articles to be surplus to their needs and commissions them to be sold to the highest bidder. Organizations, individuals and the general public are encouraged to attend this great offering of many usable items.
For all auctions at the 4200 Surface Road location, a large newspaper ad will appear in the Columbus Dispatch on the Sunday preceding the auction in the "Public Auction" section highlighting the property for sale. Due to heavy equipment being used, no children under the age of 12 will be permitted in the warehouse facility or auction area.
Auctioneer's Note: Typically, all articles shown or listed are subject for use in or sale to other State agencies until the auction. Actual items shown or listed may not be available the day of the auction. All sales to the highest bidder with no minimum or reserve bids. Review of articles to be sold possible only on the day of the auction beginning at 9:00 a.m.
TERMS: Cash, Credit and Debit cards (Visa, Discover, MasterCard: Only) accepted. NO EXCEPTIONS! Credit and Debit cards accepted with a 3% SERVICE FEE. Payments must be made in full, day of sale. NO EXCEPTIONS! Deadlines for removal of property and auction hours may vary for each off-site auction. Certain methods of payment subject to IRS regulations. All participants must register day of auction.
The regular hours of operation for the warehouse and vehicle lot are 7:30 a.m. to 4:00 p.m. and for deliveries/pickup 8:00 a.m. to 3:30 p.m.
Effective immediately, the Surplus Vehicle Lot and Warehouse will close for delivery/receiving Wednesday, the week prior to auction, at noon. Sales will continue through Friday at 3:30 pm of that week. No sales or delivery the week of auction and the week after auction.
Federal Surplus Program
State Surplus Program
Ohio Administrative Rule 123:5-2-01 Disposal of excess and surplus supplies
Disposal, Servicing and Transfer of Information Technology Equipment
Computer Scrubbing State Contract
State and Federal Surplus Services Amy Rice, State and Federal Surplus Manager Warehouse - 614-728-3119
Vehicle - 614-466-2670 amy.rice@das.ohio.gov Driving directions
Employee Contact List
Join Email List
Application for Eligibility
Online Auctions
Miscellaneous Property Turn-In Document
Trailer Turn-In Document
Vehicle Turn-In Document
Watercraft Turn-In Document
Surplus Policies
Ohio Administrative Policy AM-02: State and Federal Surplus Program