Strategic Goals and Benefits
Ohio|Buys is the State of Ohio’s online purchasing solution that empowers both government buyers and interested suppliers. Ohio|Buys leverages innovative technologies to increase efficiency, opportunities, and participation with businesses in Ohio.
Operated by the Ohio Department of Administrative Services, Ohio|Buys is currently available to a dozen State agencies and additional State requisite programs. Ohio|Buys will continue to grow, expanding to include other State agencies, State requisite programs, local governments, and higher education institutions.
CONTACT US: Email the Project Team | Find your Agency Administrators | Contact Help Desk Support
LEARN MORE: Ohio|Buys Fact Sheet | FAQs - General Overview | FAQs - Buyers | Ohio|Buys Tips & Tricks
Ohio|Buys for Agencies
Starting in 2016, the State of Ohio looked to secure a procurement-specific software solution to work with the OAKS Financial solution providing a comprehensive suite of tools for buyers and suppliers.
Ohio|Buys provides the primary platform for agency employees to perform procurement activities.
Ohio|Buys also provides an online shopping platform for State users to purchase goods and services provided by supplier partners.
Welcome to Ohio|Buys!
1. If you are part of our 12 Early Adopter Agencies in 2019, please contact your Agency Administrator for the New User form.
2. In addition, view our informative videos to learn more about Ohio|Buys. Please direct any questions to your Agency Administrator.
3. Once you are confirmed as a registered Ohio|Buys user, please visit MyLearning on MyOhio to take and receive credit for Ohio|Buys Training.
Welcome Ohio|Buys Users
IMPORTANT NOTE: Currently, Ohio|Buys supports Pcard users and their purchases. Additional procurement functionality will be integrated into the solution in future releases.
1. View informative videos to become familiar with Ohio|Buys. If you have questions, please contact your Ohio|Buys Agency Administrator.
2. The best way to ensure you are ready to use the Ohio|Buys is to take training courses and refer to corresponding Job Aids.
3. If you have assistance with Ohio|Buys, please contact the Ohio SharedServices Help Desk via the contact information listed below:
Ohio|Buys Agency Administrators
The Ohio|Buys Agency Administrators are here to help you each step of the way.
Agency Administrators can guide you through how to find answers to common questions about Ohio|Buys and offer assistance on how to get help when you need it.
Please review the table below to find the Administrator(s) for your Early Adopter Agency.
Early Adopter Agency Administrators:
Ohio|Buys Agency Training Resources
Agency training video and job aids can be found by selecting "Agency" button after you click on the following link:
Ohio|Buys Video Demonstrations
The links below provide short video demonstrations regarding the new Ohio|Buys solution.
Ohio's eProcurement Journey
This video provides an end-to-end overview of Ohio|Buys Pilot Program, Ohio eProcurement. Watch this video to learn more about the journey.
General Navigation Demo
This video is intended for any user to become better acquainted with navigating the new tool.
Submitting a Pcard Purchase Demo
This video is intended for users who purchase goods and services with a Pcard in Ohio|Buys.
Contract Shell Creation Demo
This video is intended for DAS Procurement users creating shell contracts.
Visit the Training tab above to access training material.
Ohio|Buys Helpful Hints
Still having trouble after training? Don't have time to watch a full video demo? Navigate to the Helpful Hints tab you may find a helpful hint for your problem.
Project Team Contacts
Help Desk Support
Issue identification and resolution is important to the Ohio|Buys team.
Please report issues to the Ohio Shared Services Help Desk via the contact information listed below:
Ohio|Buys Job Aids
Organized by topic, please search and view job aids to help get you up to speed.
REQUISITIONS (Requesting Goods and Services)
Admin and Workload Manager (Backend Users)
Agency Address Update Form
Ohio|Buys for Suppliers
Ohio|Buys provides the primary platform for Supplier partners to engage in procurement activities with the State of Ohio. Ohio|Buys also provides an online shopping platform for State users to purchase goods and services provided by supplier partners.
SUPPLIERS: Supplier-Managed Catalog Template | Punchout Details Spreadsheet
Transition from eProcurement to Ohio|Buys
The eProcurement solution launched on December 18, 2018. This solution will continue to be available through the implementation of the newly branded Ohio|Buys purchasing solution. State Pcard purchasing and any current supplier activities in eProcurement will continue as we journey toward the Ohio|Buys solution.
Please Note: All functionality from the eProcurement solution will carry forward to Ohio|Buys.
Supplier Partners for Summer 2019 Release | March 2019
We are excited to get started on the work to prepare your online catalog for the Ohio eMarketplace. The first thing we need to know is the type of catalog your company will provide. There are two types of catalogs to choose from: punchout or hosted.
Punchout and Hosted Catalog Options
A punchout catalog is a catalog available on an electronic commerce website that is maintained by the supplier. In this case, these catalogs rely upon a series of cXML documents exchanged simultaneously between Ohio eProcurement and the supplier’s punchout-enabled system.
Shoppers utilize a punch-out catalog by leaving the Ohio eMarketplace and “punching out” to the supplier’s website, choose which items are needed, and then return or “punch back” into eMarketplace to complete the requisition and ordering process.
A hosted catalog (in Excel spreadsheet format) is uploaded by suppliers into Ohio eProcurement and maintained by the State and the supplier. Shoppers access a hosted catalog in the Ohio eMarketplace, add items to their cart, and complete the requisition and ordering process. Once you identify the type of catalog you will be using, please follow the instructions below for either Punchout or Hosted catalogs.
Punchout Catalog Setup
To begin the punchout catalog setup process, please:
If you would like to discuss your company’s capability to provide a punchout catalog, please let me know and I will work with our catalog enablement team to arrange a call.
Hosted Catalog Setup
To begin the hosted catalog setup process, please complete these three steps:
Use the checklist below to verify you have completed all the steps.
Hosted Catalog Setup Checklist
Order Transmission Options
Lastly, regardless of the type of catalog you are using, please indicate your preferred method for receiving orders from Ohio eProcurement. There are several options available:
We are currently in the process of setting up your company with access to Ohio eProcurement, and you can expect to receive an email with instructions to complete the registration process.
As you get started, please do not hesitate to contact the State with any questions or concerns. Specific questions regarding the types of catalogs, catalog templates, and order transmission options can be directed to the catalog enablement team:
Welcome to eProcurement | December 2018
One of the strategic goals of this initiative is a business-friendly climate focused on optimizing the process of doing business with the State and improve access to opportunities for the State businesses.
We anticipate that implementation of Ohio's eProcurement solution will deliver the following benefits:
We achieved our first major milestone in December 2018 with the launch of the Ohio eMarketplace, a web-based shopping environment for selected agencies and procurement users to use their State-issued payment cards (Pcards) to purchase supplies and services.
We are planning the next official release of eProcurement functionality. If you have a current contract with DAS we would like to invite you to join the eMarketplace by setting up your catalogs and preparing to transact in eProcurement upon go-live in August. You will receive more information from your Contract Analyst.
To learn more about the complete eProcurement Supplier Journey, review our eProcurement Supplier Overview Fact Sheet.
Supplier Training Resources
Supplier training video and job aids can be found by selecting "Supplier" button after you click on the following link:
The State of Ohio is eager to help you learn more about Ohio|Buys.
Ohio|Buys Training for Agencies and Suppliers
Training for Ohio|Buys Agency users is based on your agency role and and job function. Agency training methods include instructor-led training, web-based training, job-aids and more.
The Supplier training method is online/web-based. All Supplier training can be found in the "Supplier" tab below.
Ensuring you feel prepared to navigate and use Ohio|Buys is a top priority. Web-based training (WBT) will be provided to each Ohio|Buys user. To access training, please click on the link organized by role below to identify the Training Curriculum based on your Ohio|Buys role. Each Role-based Training Curriculum document will list courses associated with your Ohio|Buys role and Agency job function. You may access WBT videos via MyOhio via your Learning Management System (LMS). Note: your LMS is defined by your agency. Some users will take WBT in OhioLearn or Taleo while others find training courses ELM. Your agency LMS will automatically appear in the My Workspace > Dashboard section of MyOhio.
Ohio|Buys Training Curriculum by Role:
If you do not see your courses listed in your LMS, please contact the Ohio Shared Services help desk as follows:
Supplier Training Videos
The links below provide short video demonstrations for suppliers to become familiar with Ohio|Buys.
This video provides an end to end overview of Ohio|Buys Pilot Program, Ohio eProcurement. Watch this video to learn more about how the journey began.
Accessing and Navigating Ohio Buys for Existing Suppliers
This video provides:
Information on the new bidder registration and account management process including how to submit a bidder registration request and indicate your organization's EOD status.
Information on how to access and manage your organization's contracts, catalogs, and orders.
Accessing and Navigating Ohio Buys for New Bidders
This video provides information on how to access and navigate Ohio|Buys to view your organization's contracts, catalogs, and orders, as well as manage your organization's Ohio|Buys account and contact information.
Reviewing Exceptions and Updating Improvement Plans
This video provides information on how to access review exceptions in Ohio|Buys.
Reviewing and Acknowledging Purchase Orders
This video provides information on how to review and acknowledge purchase orders in Ohio|Buys.
Creating and Managing Invoices
This video provides information on how to create and manage invoices in Ohio|Buys.
Viewing and Responding to Solicitations
Managing Advanced Shipping Notices and Returns
Supplier Job Aids
Ohio|Buys job aids for Suppliers and Bidders are listed below. Click each link to view.
Click this link to launch a helpful hints guide filled with Ohio|Buys Tips & Tricks.
Ohio|Buys 2020-2021 Rollout
Ohio|Buys is being rolled-out in phases. The initial phase includes three releases with 12 Early Adopter Agencies from 2017 through the end of 2019. The next phase of the project will continue into 2020 and beyond to include boards and commissions, non- superintendent agencies, higher education institutions, and local governments.
Ohio|Buys system functionality will include:
The project will then work with Higher Education and Local Governments on similar functionality as indicated below.
4200 Surface Road
Columbus, Ohio 43228
Wayne McCulty, Deputy Chief Procurement Officer
Community Rehabilitation Programs
IT Staff Augmentation
Procurement Compliance Checklist
State Term Schedule Guidance
Help and Reference Materials
for Agency Forms
for Supplier Forms