Strategic Goals and Benefits

Ohio|Buys is the State of Ohio’s online purchasing solution that empowers both government buyers and interested suppliers. Ohio|Buys leverages innovative technologies to increase efficiency, opportunities, and participation with businesses in Ohio.

  

Operated by the Ohio Department of Administrative Services, Ohio|Buys is currently available to a dozen State agencies and additional State requisite programs. Ohio|Buys will continue to grow, expanding to include other State agencies, State requisite programs, local governments, and higher education institutions.

CONTACT USEmail the Project Team  | Find your Agency Administrators | Contact Help Desk Support

LEARN MORE: Latest FAQs | Ohio|Buys Fact Sheet

Ohio|Buys for Agencies

Starting in 2016, the State of Ohio looked to secure a procurement-specific software solution to work with the OAKS Financial solution providing a comprehensive suite of tools for buyers and suppliers.

Ohio|Buys provides the primary platform for agency employees to perform procurement activities. 

Ohio|Buys also provides an online shopping platform for State users to purchase goods and services provided by supplier partners.

 

Getting Started with Ohio|Buys

Welcome to Ohio|Buys! 

Follow the 3 steps below to register and learn more about Ohio|Buys. 

1. If you are part of our 12 Early Adopter Agencies in 2019, please contact your Agency Administrator for the New User form. 

2. In addition, view our informative videos to learn more about Ohio|Buys. Please direct any questions to your Agency Administrator. 

  • If you encounter technical difficulties, navigate to the 'Get Help' section below to get more information on how to report an issue.

3. Once you are confirmed as a registered Ohio|Buys user, please visit MyLearning on MyOhio to take and receive credit for Ohio|Buys Training. 

  • Navigate to the 'Training' tab above to access training materials.

Existing Users

Welcome Ohio|Buys Users

IMPORTANT NOTE: Currently, Ohio|Buys supports Pcard users and their purchases. Additional procurement functionality will be integrated into the solution in future releases. 

1. View informative videos to become familiar with Ohio|Buys. If you have questions, please contact your Ohio|Buys Agency Administrator. 

2. The best way to ensure you are ready to use the Ohio|Buys is to take training courses and refer to corresponding Job Aids.

3. If you have assistance with Ohio|Buys, please contact the Ohio SharedServices Help Desk via the contact information listed below:

  • Email at ohiosharedservices@Ohio.gov (Please copy your Agency Administrator) 
  • Phone at 614-338-4781 or 1-877-OHIOSS1 (1-877-644-6771) 

 

Find Your Agency Administrator

Ohio|Buys Agency Administrators

The Ohio|Buys Agency Administrators are here to help you each step of the way. 

Agency Administrators can guide you through how to find answers to common questions about Ohio|Buys and offer assistance on how to get help when you need it. 

Please review the table below to find the Administrator(s) for your Early Adopter Agency.

Early Adopter Agency Administrators:

Agency Name Office Phone Email
BWC Tonya Briggs 614-369-3779 Tonya.B.2@bwc.state.oh.us
COM Teresa Bussa   614-728-1386  Teresa.Bussa@com.state.oh.us
DAS-CSA Anni Efthimiou 614-644-1724 Anni.Efthimiou@das.ohio.gov
DMHAS Scott Ferguson 614-752-9340 Scott.Ferguson@mha.ohio.gov
DOH Alice Ewing 614-995-7514 Alice.Ewing@odh.ohio.gov
DOI (INS) Jianming Xia 614-644-3263 Jianming.Xia@insurance.ohio.gov
DOT Brian Church 614-466-7395 Brian.Church@dot.ohio.gov
DPS Kelli Whalen 614-466-1529 Kelli.Whalen@dps.ohio.gov
DRC Danny Yates 614-752-1060 Danny.Yates@odrc.state.oh.us
DYS Steve Hrinko 614-466-7225 Steven.Hrinko@dys.ohio.gov
LOT Doug Machles 216-774-5778 Douglas.Machles@lottery.ohio.gov
OBM LeeAuna Neely 614-995-0511  leeauna.neely@obm.ohio.gov
 

 

Training

Ohio|Buys Training Approach

There are several training modules designed specifically for your role to help get you up to speed. 

Visit the Training tab above to access training materials.

Video Demonstrations

Ohio|Buys Video Demonstrations

The links below provide short video demonstrations regarding the new Ohio|Buys solution. 

Video Link Title Description

Ohio's eProcurement Journey

This video provides an end-to-end overview of Ohio|Buys Pilot Program, Ohio eProcurement. Watch this video to learn more about the journey.

General Navigation Demo

This video is intended for any user to become better acquainted with navigating the new tool. 

Submitting a Pcard Purchase Demo

This video is intended for users who purchase goods and services with a Pcard in Ohio|Buys.

Contract Shell Creation Demo 

This video is intended for DAS Procurement users creating shell contracts.

Visit the Training tab above to access training material.

Helpful Hints

Ohio|Buys Helpful Hints

Still having trouble after training? Don't have time to watch a full video demo? Navigate to the Helpful Hints tab you may find a helpful hint for your problem. 

Visit the Training tab above to access training material.

Project Team Contacts

Project Team Contacts

Agency  Name Role Office Phone Email
DAS (State) Kyle Bailey Business Analyst: Non-IT Procurement 614.387.0211 Kyle.Bailey@das.ohio.gov
DAS (Contractor) Rod Barnaby Project Manager 614.270.8228 Rod.Barnaby@das.ohio.gov
DAS (Contractor) Julia Beegle OCM Practitioner 248.252.5498 Julia.Beegle@das.ohio.gov
DAS (State) Sarah Branson Training Officer 614.752.9782 Sarah.Branson@das.ohio.gov
DAS (State) Bridget Brubeck Finance Support/Steering Committee Member 614.466.6731 Bridget.Brubeck@obm.ohio.gov
DAS (State) Andrew Cochran Ohio|Buys Manager 614.644.5907 Andrew.Cochran@das.ohio.gov
DAS (State) Remard Colston OAKS Project Lead 614.387.0791 Remard.Colston@das.ohio.gov
DAS (Contractor) Karrie Converse-Jones OCM Lead 614.562.7825 Karrie.Converse-Jones@das.ohio.gov
DAS (Contractor) Velissa Davis Ohio|Buys Lead 216.403.5822 Velissa.Davis@das.ohio.gov
DAS (State) Eric Glenn Business Owner: IT Contracts 614.466.2634 Eric.Glenn@das.ohio.gov
DAS (State) Tim Gobble Functional Lead 614.728.7693 Charles.Gobble@das.ohio.gov
DAS (Contractor) Aja Henderson OCM Practitioner 216.469.0320 Aja.Henderson@das.ohio.gov
DAS (State) Sandy Herrel Business Owner: Non-IT Contracts 614.466.4768 Sandy.Herrel@das.ohio.gov
DAS (State) Krista Holcombe Functional Team: System 614.728.4311 Krista.Holcombe@das.ohio.gov
DAS (State) Kellie Johnson Business Lead: Non-IT Procurement 614.466.2282 Kellie.Johnson@das.ohio.gov
DAS (State) Nick Krafft Functional Team: Catalogs 614.728.0681 Nicholas.Krafft@das.ohio.gov
DAS (Contractor) Molly McCullough OCM Practitioner 740.274.1731 Molly.McCullough@das.ohio.gov
DAS (State) Michael Namboya Functional Team: System 614.728.7689 Michael.Namboya@das.ohio.gov
DAS (State) Jay Orme Test Lead 614.728.0179 Jae.Orme@das.ohio.gov
DAS (State) Dan Orr BI Analytics and Reporting 614.728.4701 Dan.Orr@das.ohio.gov
DAS (Contractor) Margaret Owens Business Lead: IT Procurement 614.530.9656 Margaret.Owens@das.ohio.gov
DAS (State) Valerie Piccininni Contract Manager 614.466.6018 Val.Piccininni@das.ohio.gov
DAS (State) Teri Purr Administrative Professional 614.466.5108 Teri.Purr@das.ohio.gov
DAS (State) Kelly Sanders Executive Sponsor 614.752.5259 Kelly.Sanders@das.ohio.gov
DAS (State) Dante Talley Functional Team: Catalogs 614.728.8486 Dante.Talley@das.ohio.gov
DAS (State) James Yagodich Training Lead 614.728.0684 James.Yagodich@das.ohio.gov

 

Get Help

Help Desk Support 

Issue identification and resolution is important to the Ohio|Buys team. 

Please report issues to the Ohio Shared Services Help Desk via the contact information listed below:

  • Email at OhioSharedServices@ohio.gov (please copy your Agency Administrator)
  • Phone at 614-338-4781 or 1-877-OHIOSS1 (1-877-644-6771)
 
 
 

Ohio|Buys for Suppliers

Ohio|Buys provides the primary platform for Supplier partners to engage in procurement activities with the State of Ohio. Ohio|Buys also provides an online shopping platform for State users to purchase goods and services provided by supplier partners.

SUPPLIERS: Supplier-Managed Catalog Template | Punchout Details Spreadsheet

Supplier Announcements

Supplier Announcements

Transition from eProcurement to Ohio|Buys

The eProcurement solution launched on December 18, 2018. This solution will continue to be available through the implementation of the newly branded Ohio|Buys purchasing solution. State Pcard purchasing and any current supplier activities in eProcurement will continue as we journey toward the Ohio|Buys solution.

Please Note: All functionality from the eProcurement solution will carry forward to Ohio|Buys.

Next Steps

  • Launching our new brand is the first step we are taking to get ready for our next release and launch of Ohio|Buys, which we anticipate happening this fall. We will continue to provide additional communications and information to better prepare suppliers for this transition.

Supplier Partners for Summer 2019 Release | March 2019

We are excited to get started on the work to prepare your online catalog for the Ohio eMarketplace. The first thing we need to know is the type of catalog your company will provide. There are two types of catalogs to choose from: punchout or hosted. 

 

Punchout and Hosted Catalog Options

punchout catalog is a catalog available on an electronic commerce website that is maintained by the supplier. In this case, these catalogs rely upon a series of cXML documents exchanged simultaneously between Ohio eProcurement and the supplier’s punchout-enabled system.

 

Shoppers utilize a punch-out catalog by leaving the Ohio eMarketplace and “punching out” to the supplier’s website, choose which items are needed, and then return or “punch back” into eMarketplace to complete the requisition and ordering process.

 

hosted catalog (in Excel spreadsheet format) is uploaded by suppliers into Ohio eProcurement and maintained by the State and the supplier. Shoppers access a hosted catalog in the Ohio eMarketplace, add items to their cart, and complete the requisition and ordering process. Once you identify the type of catalog you will be using, please follow the instructions below for either Punchout or Hosted catalogs.

Punchout Catalog Setup 

To begin the punchout catalog setup process, please:

  1. Download and save the Punchout Details Spreadsheet.
  2. Complete the requested fields in the spreadsheet and reply to this email with the spreadsheet attached.

If you would like to discuss your company’s capability to provide a punchout catalog, please let me know and I will work with our catalog enablement team to arrange a call.

 

Hosted Catalog Setup

To begin the hosted catalog setup process, please complete these three steps:

  1. Download and save the Supplier-Managed Catalog Template spreadsheet. Follow the instructions provided on the Instructions tab to complete the spreadsheet. 
  2. Please provide a picture of each item that will be listed in your catalog, if you have them. Images should be:
    1. in a .jpg or .png format at a minimum resolution of 150 dots per inch (dpi);
    2. named with the item number they correspond to; 
    3. collected into one folder and saved as a .zip file (e.g., images.zip); and
    4. in column J of the Catalog Template, list the name of each image associated with each item. 
  3. Please provide a Material Safety Data Sheet (MSDS) if an item is hazardous. All MSDS files should be
  1. in a .pdf format;
  2. named with the item number they correspond to;
  3. collected into one folder and saved as a .zip file (e.g., MSDS.zip); and
  4. in column K of the Catalog Template, list the name of each MSDS sheet associated with each hazardous item.

Use the checklist below to verify you have completed all the steps.

Hosted Catalog Setup Checklist

  • Gathered all pictures into a zip file and noted each in the Catalog Template
  • Gathered all the MSDS sheets into a zip file and noted each in the Catalog Template
  • Ensured the rest of the Catalog Template is complete, especially the mandatory fields

Order Transmission Options

Lastly, regardless of the type of catalog you are using, please indicate your preferred method for receiving orders from Ohio eProcurement.  There are several options available:

  • Email
  • cXML
  • eFax
  • EDI

Next Steps

We are currently in the process of setting up your company with access to Ohio eProcurement, and you can expect to receive an email with instructions to complete the registration process.

 

Contact us:

As you get started, please do not hesitate to contact the State with any questions or concerns. Specific questions regarding the types of catalogs, catalog templates, and order transmission options can be directed to the catalog enablement team:

 

Welcome to eProcurement | December 2018

One of the strategic goals of this initiative is a business-friendly climate focused on optimizing the process of doing business with the State and improve access to opportunities for the State businesses. 

We anticipate that implementation of Ohio's eProcurement solution will deliver the following benefits:

  • Self-service capabilities
  • An online shopping environment for all State users
  • Online bidding and solicitation responses
  • Visibility into spend analytics and reports across the State

We achieved our first major milestone in December 2018 with the launch of the Ohio eMarketplace, a web-based shopping environment for selected agencies and procurement users to use their State-issued payment cards (Pcards) to purchase supplies and services. 

We are planning the next official release of eProcurement functionality. If you have a current contract with DAS we would like to invite you to join the eMarketplace by setting up your catalogs and preparing to transact in eProcurement upon go-live in August. You will receive more information from your Contract Analyst. 

To learn more about the complete eProcurement Supplier Journey, review our eProcurement Supplier Overview Fact Sheet.

Supplier Training Resources

Supplier Training Resources

Supplier training video and job aids can be found by selecting "Supplier" button after you click on the following link: 

Contact Us

Contact Us

The State of Ohio is eager to help you learn more about Ohio|Buys. 

Ohio|Buys Training for Agencies and Suppliers

Training for Ohio|Buys Agency users is based on your agency role and and job function. Agency training methods include instructor-led training, web-based training, job-aids and more. 

The Supplier training method is online/web-based. All Supplier training can be found in the "Supplier" tab below. 

Agency

Agency Training 

Ensuring you feel prepared to navigate and use Ohio|Buys is a top priority. Web-based training (WBT) will be provided to each Ohio|Buys user. To access training, please click on the link organized by role below to identify the Training Curriculum based on your Ohio|Buys role. Each Role-based Training Curriculum document will list courses associated with your Ohio|Buys role and Agency job function. You may access WBT videos via MyOhio via your Learning Management System (LMS). Note: your LMS is defined by your agency. Some users will take WBT in OhioLearn or Taleo while others find training courses ELM. Your agency LMS will automatically appear in the My Workspace > Dashboard section of MyOhio.

Ohio|Buys Training Curriculum by Role:

  1. Ohio|Buys Training Curriculum for Requester
  2. Ohio|Buys Training Curriculum for Requester Supervisor
  3. Ohio|Buys Training Curriculum for Requisitioner
  4. Ohio|Buys Training Curriculum for Central Receiver
  5. Ohio|Buys Training Curriculum for Procurement Agency Approver
  6. Ohio|Buys Training Curriculum for Fiscal Agency Approver
  7. Ohio|Buys Training Curriculum for Final Agency Approver
  8. Ohio|Buys Training Curriculum for Quick Quote Procurement User
  9. Ohio|Buys Training Curriculum for Agency Admin
  10. Ohio|Buys Training Curriculum for Procurement Manager
  11. Ohio|Buys Training Curriculum for Catalog Analyst
  12. Ohio|Buys Training Curriculum for Contract Analyst
  13. Ohio|Buys Training Curriculum for EOD Compliance Specialist
  14. Ohio|Buys Training Curriculum for SME Reviewer
  15. Ohio|Buys Training Curriculum for Requisite Program Agency Approver
  16. Ohio|Buys Training Curriculum for Requisite Program Agency Supplier

If you do not see your courses listed in your LMS please contact the Ohio Shared Services help desk as follows:

Job Aids for Pcard Users

Supplier

Supplier Training Videos

The links below provide short video demonstrations for suppliers to become familiar with Ohio|Buys. 

Video Link

Title

Description

Ohio's eProcurement Journey

This video provides an end to end overview of Ohio|Buys Pilot Program, Ohio eProcurement. Watch this video to learn more about how the journey began. 

Ohio|Buys 

Accessing and Navigating Ohio Buys for Existing Suppliers

This video provides:

  • Information on the new bidder registration and account management process including how to submit a bidder registration request and indicate your organization's EOD status.

  • Information on how to access and manage your organization's contracts, catalogs, and orders.

Ohio|Buys 

Accessing and Navigating Ohio Buys for New Bidders

This video provides information on how to access and navigate Ohio|Buys to view your organization's contracts, catalogs, and orders, as well as manage your organization's Ohio|Buys account and contact information.

Ohio|Buys 

Reviewing Exceptions

This video provides information on how to access review exceptions in Ohio|Buys.

Ohio|Buys 

Reviewing and Acknowledging Purchase Orders

This video provides information on how to review and acknowledge purchase orders in Ohio|Buys.

Ohio|Buys 

Creating and Managing Invoices

This video provides information on how to create and manage invoices in Ohio|Buys

Supplier Job Aids

Supplier-specific job aids are listed below for existing suppliers. Click the link to view. 

Ohio|Buys 2020-2021 Rollout

Ohio|Buys is being rolled-out in phases. The initial phase includes three releases with 12 Early Adopter Agencies from 2017 through the end of 2019. The next phase of the project will continue into 2020 and beyond to include boards and commissions, non- superintendent agencies, higher education institutions, and local governments. 

Ohio|Buys 2020-2021 Rollout Cabinet Agencies
Adjutant General Department of Veterans’ Services
Department of Aging Developmental Disabilities
Department of Agriculture Environmental Protection Agency
Department of Higher Education Job & Family Services
Department of Natural Resources Medicaid
Department of Taxation Ohio Development Services

Ohio|Buys system functionality will include:

The project will then work with ​​​​Higher Education and Local Governments on similar functionality as indicated below.