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Cooperative Purchasing

The Cooperative Purchasing Program offers Ohio counties, townships, municipalities, school districts, public libraries, regional park districts and other political subdivisions the benefits and costs savings of buying goods and services through state contracts.  See our brochure for additional details.

Program Requirements Postponed 

To assist local governments and public entities during the evolving COVID-19 situation, the Department of Administrative Services is temporarily postponing the administrative fee for the State of Ohio Cooperative Purchasing Program. The program allows local governments and public entities access to a variety of goods and services from participating State contracts. The requirement to pass and submit a resolution is also postponed. Additionally, if you are a current member, and the membership has or will expire in the next few months, contact the team below and your membership will be renewed immediately, postponing the payment.
 

Prospective members:
To join the program during this requirements postponement, contact:

Renee Hinte or Maureen Studer
State of Ohio Cooperative Purchasing Program
Office of Procurement Services
General Services Division
Ohio Department of Administrative Services
renee.hinte@das.ohio.gov 1-614-466-6530, maureen.studer@das.ohio.gov 1-614-728-3723.

They will send you a Cooperative Purchasing Membership number to use when purchasing supplies or services from the State of Ohio's procurement website, Procure.ohio.gov.

Current members:
Please check to see when your membership expires. If your membership is expiring within the next couple of months, please email Renee or Maureen to renew your membership so you can continue to purchase items through the program. The day your membership expires, the system automatically terminates your membership.

After the emergency:
After the postponement of the requirements are lifted, new and ongoing members will be required to pay the annual membership fee. New members will be required to submit a resolution from their council or board.

Below are the rules and fees that will be effective once the suspension of rules has lifted.


To participate:

  1. Pass an ordinance. Your council or board must pass legislation authorizing participation in the program. For a model resolution, click here.
      
  2. Complete enrollment form. For enrollment form, click here.
      
  3. Pay administrative fee. The chart below outlines the annual fee structure based on the population of the political subdivision or type of district/authority.
     

Issue a quarterly usage report. Ohio Revised Code 125.04B requires quarterly summary reports on use of the program. For the usage report form, click here.

   

Fee Table
               Townships, Villages, Cities, Counties by Population: Fee
                                  Up to 25,000           $100
                                  25,001 - 100,000           $170
                                  100,001 - 350,000           $300
                                  More than 350,000           $420
   
   Other Categories:  
   School Districts and Libraries           $100
   All Other Public Entities and Authorities, Including Colleges and Universities           $235

 

Participants also assume responsibility for ordering directly from the vendor and vendor payment for any supplies or services purchased from state term contracts and schedules.

 


Cooperative  Purchasing Webinars

Contract links and related programs:

Search for CoOp Members

 

Frequently Asked Questions 



For more information, contact:

Tonya Prickett, Procurement Manager
Phone: 614-466-2705
Fax: 614-485-1056
Email: tonya.prickett@das.ohio.gov