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ARTICLE 21 - TRAVEL

The language in this Article continues unchanged from the previous Agreement except for minor housekeeping changes.

All Memoranda of Understanding in effect at the time of negotiations shall continue.

21.01 Time

Travel time as required by the agency is considered work time if the travel is between work sites or between the employee's place of residence and a work site other than the assigned work site before, during or after the regular work day.  However, travel time from an employee’s house to a work location, which is other than the normal report in location, shall not be paid for the first twenty (20) miles to and from such location or the distance from the employee’s house to the normal report in location, whichever is less.  Travel time after this exception shall be considered as work time with pay.  Time spent in traveling from an employee's place of residence to and from his/her headquarters shall not be considered work time.  Overnight stay shall not be considered as travel time or hours worked.  There shall be no standard travel time from place to place.  Actual mileage shall be paid, and there shall be no standard mileage from place to place.

21.02 Personal Vehicle

If the agency requires the employee to use his/her personal vehicle the agency shall reimburse the employee with a mileage allowance of twenty-eight ($.28) cents per mile.  Effective July 1, 2000, the rate shall increase to thirty ($.30) cents per mile.  iIf the Internal Revenue Service's rate is reduced to an amount lower than thirty ($.30) cents, the rate will be set at the Internal Revenue Service's rate. 

21.03 Duty to Report

It shall be the responsibility of the employee to report to his/her immediate supervisor any traffic violation/citation (not required if driving personal car), or accident which he/she may have been involved with or received while on state business.

21.04 Expense Allowances

If the agency head or designee requires an employee to stay overnight in the state, the employee shall be reimbursed actual cost up to the following maximum rates:

Any provisions of Office of Budget and Management Rule 126-01-02, Rates and Requirements for Reimbursement of Travel Expenses Wwithin the State of Ohio, shall apply.

An employee required to travel in-state more than forty-five (45) miles from both his/her headquarters and residence one way, who has duties at a work site or vicinity work sites which require two (2) or more days to complete, may choose to stay overnight.  The employee will receive reimbursement pursuant to the provisions of this section for actual expenses incurred in accordance with guidelines established by the Office of Budget and Management, or may commute and receive reimbursement for actual mileage but no more than eighty-five dollars ($85) for a round trip.  Employees choosing to commute shall not be eligible for meal reimbursement and shall not have travel time counted as time worked.  In the event of unforeseen circumstances which dictate operational need, the Employer may require employees to stay over night.

If the agency requires an employee to stay overnight out of the state, the employee shall be reimbursed the actual lodging cost incurred within reason and actual meal expenses incurred up to thirty dollars ($30) per day without providing receipts to the Office of Budget and Management, or sixty dollars ($60) per day with receipts provided to the Office of Budget and Management.  However, the agency may require receipts or other proof of expenditures before providing reimbursement.  These rates are subject to proration and upward adjustment in accordance with the regulations of the Office of Budget and Management.

Any expenses encumbered on behalf of a client(s) shall be reimbursed.

21.05 Travel Reimbursement

The Agency may require receipts or other proof of expenditures for meals and/or lodging before providing reimbursement.

The State shall make credit cards available to all employees who regularly travel, subject to the restrictions of the guarantor of such credit cards.  The agencies are committed to processing travel expense reports within thirty (30) days of the submission of a properly completed travel expense report, Form ADM-3148.

If an agency fails to reimburse an employee within thirty (30) days, the agency shall pay the employee interest on the amount due in accordance with the Office of Budget and Management guidelines on prompt payment, or one dollar ($1.00), whichever is greater.

21.06 Transport of Felons

The management of the Division of Parole and Community Services recognizes that the transportation of felons for the purpose of arrest and detention, or return to prison for revocation is a significant safety issue for field officers.

The division shall maintain the centralized transportation system developed for the purpose of returning parole violators from local jails to the state prisons.

There will be occasion when it is necessary for such transportation to be provided by field officers in accordance with prescribed policies.

For this purpose the Division will provide an appropriately equipped vehicle for each district office, and additional vehicles based upon the number of offender transports and other demonstrated needs, during the life of this Agreement, for transporting felons to local jails for detention and arrest, and for other related field activities.

21.07 Parking

An employee who is required to pay for parking while traveling on agency business shall be reimbursed.  The agency shall reimburse or make available a cost-free parking space for parking at the employee's headquarters on any return from business travel.

21.08 Transportation Reimbursement

Employees who, during the course of their normal duties, are required to actually transport clients/consumers/felons in their own personal vehicle on a regular basis, are eligible for reimbursement for the cost of an automobile rider to their existing insurance policy.  To be eligible for the reimbursement, the employee must demonstrate the following:

1.      That he/she is normally required to transport clients/consumers/felons in the course of their duties.

2.      That there is no access to or available State vehicles.

3.      That public transportation can not be used.

4.      That their insurance company requires a special rider on their existing automobile policy.

5.      Proof that such a rider has been purchased.

6.      Proof of a valid drivers license and insurance policy.

By receiving such reimbursement, employees acknowledge that they may be required to use their own personal vehicle to transport clients/consumers/felons in the normal course of their duties.

The reimbursement to such employee(s) is the actual cost of the rider not to exceed seventy-five dollars ($75) per year whichever is less.  This reimbursement will be paid on a yearly basis on the pay period that includes July 1st.  Employees who either resign, retire or have their employment terminated during the year and employees who start during any part of the year will have the reimbursement prorated.  In the case of employees who either retire, resign, or have their employment terminated will have that portion of the reimbursement repaid to the State, in the last paycheck.