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ARTICLE 10 - VACATION ALLOWANCE

10.01 Rate of Accrual

Permanent full-time employees shall be granted vacation leave with pay at regular rate as follows, except that those employees who have less than 80 hours in an active pay status in a pay period shall be credited with a prorated amount of leave according to the following schedule:

Only service with state agencies, i.e., agencies whose employees are paid by the Auditor of State, will be computed for purposes of determining the rate of accrual for new employees in the bargaining unit.

An employee who has retired in accordance with the provisions of any retirement plan offered by the State and who is employed by the State on or after July 1, 1994, shall not have his/her prior service with the State or any political subdivision of the State counted for the purpose of computing vacation leave.  All employees currently receiving credit for service time prior to July 1, 1994 shall continue to receive service credit for such time.  The accrual rate for any employee who is currently receiving a higher rate of vacation accrual will not be retroactively adjusted.  All previously accrued vacation will remain to the employee's credit.  The prospective accrual rate will be adjusted effective with the pay period that begins June 26, 1994.

10.02 Maximum Accrual

Vacation credit may be accumulated to a maximum that can be earned in four (4) years.  Further accumulation will not continue when the maximum is reached.  When an employee's vacation reaches the maximum level, and if the employee has been denied vacation during the twelve (12) months, the employee will be paid for the time denied but no more than eighty (80) hours in a pay period.

10.03 Scheduling

Vacation leave shall be taken only at times mutually agreed to by the appointing authority and employee.  The appointing authority may establish maximum numbers of employees who can be absent from any given work site at one time.  State seniority shall be the determining factor in granting vacation requests when requests are submitted thirty (30) days prior to the desired date or the posting of the work schedule (where applicable posting of the schedule exists) for the date(s) requested.  Requests made later, if granted, shall be granted on a first-come, first-serve basis.

Requests for vacation leave cannot not be unreasonably denied.

Vacation requests shall be responded to within ten (10) working days.  However, vacation requests submitted more than thirty (30) days prior to the desired date shall be responded to within at least twenty (20) days prior to the desired date.

When an emergency exists, in the sole and exclusive opinion of the Employer, all leaves including vacations may be canceled.  If an employee is called to work from a scheduled vacation leave period, the employee will have the right to take the vacation leave at a later time and will be paid at time and one-half for the time the employee is in on-duty status.  The employee shall also be reimbursed for any cost incurred as a result of canceling or returning from his/her vacation upon submission of appropriate evidence.

10.04 Charge of Vacation Leave

Vacation leave which is used by an employee shall be charged in minimum units of one‑tenth (1/10) hour.

10.05 Conversion of Vacation Leave Credit upon Separation from Service

An employee shall be entitled, upon separation for any reason, to a cash conversion of all vacation leave up to four (4) years accrual.  Employees separating from employment with less than six (6) months total service will not be paid for any accrued vacation.

10.06 Transfer of Vacation Leave

An employee who transfers from one state agency to another shall be credited with the unused balance of his/her vacation leave.

10.07 Death of an Employee

In case of death of an employee, any unused vacation leave shall be paid in accordance with Section 2113.04 of the Ohio Revised Code in effect on the date of the ratification of this Agreement; or to his/her estate.