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Service Time Change Policies

Corrections for prior service are administered differently for exempt employees, bargaining unit employees, retirees returning to service, and employees of elected officials.

Verification letter(s) from prior employer(s) are required attachments for any C23 personnel action. The letter must be on company letterhead, contain exact dates of employment (beginning and ending), and the appointment type. If appointment type is other than full-time, the number of pay periods worked and duration of pay must be included with the supporting documentation.

Sometimes employees resign from one agency and accept an appointment at another, without interruption of their continuous service. It may be necessary to include a comment in the remarks of the appointing personnel action such as "please add prior service". Any time an employee resigns on a Friday and begins a new appointment on a Monday, this comment needs to be in the remarks section of the appointing PA. Decentralized agencies must prepare a separate PA for Prior Service. Comments cannot be placed on the appointing personnel action.

Any time an employee changes from 1199 bargaining unit to an exempt employee, the agency must notify State Services so that the time the employee has in LSERV is moved to the field for regular SERV.

The only military credit that can be added as prior service time is through the Ohio National Guard. The ONG form must be completed, signed, and attached to any personnel action requesting prior service for military personnel.