1. Eligibility
   
   

   1. What Appointment types are eligible to receive the pay supplement?
      
      Union – Anyone in Bargaining Units 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 40, 45, 46, 50, and 55.
      
      Exempt – Permanent full-time employees and permanent part-time employees. Appointment types 1, 4, 8, 11, 13, 17, 18, 20, and 21.
      
      
   2. Are administrative staff appointments eligible to receive the pay supplement?
      
      Yes – See RC 124.183(C).
      
      
   3. Which, if any, exempt staff members of statewide elected officials are eligible to receive the pay supplement?
      
      The Offices of the Attorney General, Secretary of State and Treasurer of State have notified the Director of Administrative Services that their employees should be eligible to receive the one-time pay supplement as set forth in RC 124.18(G)(2).
      
      
   4. Are Board/Commission members eligible to receive the pay supplement?
      
      Only Board/Commission members who are appointment type 8, fixed term salary, and meet the other eligibility requirements will receive the pay supplement. Board/Commission members who are appointment type 9, fixed term per diem, will NOT receive the pay supplement.
      
      Also, Board and/or Commission employees that are in the designated bargaining units or are exempt permanent full-time or part-time employees in the designated appointment types will receive the pay supplement.
      
      
   5. Will Directors of cabinet level agencies receive the pay supplement?
      
      Yes.
      
      
   6. “Active payroll” includes an employee who is actively working, on military leave, workers’ compensation leave, occupational injury or disability leave; or on an approved leave of absence. How is this section administered?
      
      Anyone otherwise qualifying for the pay supplement, but on military, workers’ compensation, occupational injury or disability leave, will receive the pay supplement.
      
      The pay supplement will be prorated for an employee otherwise qualified to receive it if the employee has been on one of the following voluntary leaves of absence within the prior year:
      
           Educational Leave
           Personal Leave of Absence
           Union Leave
           Voluntary Cost Savings Plan (ODNR)
      
      All other types of authorized leaves are deemed to be involuntary, and thus not subject to proration.
      
      
   7. Employee was in an eligible position on March 6, 2003, is laid off after that date, but is reinstated on or before November 14, 2004, to an eligible position. Does the employee receive the pay supplement?
      
      Yes.
      
      
   8. Employee was in an eligible position on March 6, 2003, is laid off after that date, but is reinstated after November 14, 2004, to an eligible position. Does the employee receive the pay supplement?
      
      No.
      
      
   9. Employee was in an eligible position on March 6, 2003, is laid off after that date, but accepts a position as a new hire on or before November 14, 2004, to an eligible position. Does the employee receive the pay supplement?
      
      Yes, as long as the employee does not experience a break in service as a result of taking the new hire position.
      
      No, the employee experienced a break in service as a result of taking the new hire position.
      
      
   10. Employee was in an eligible position on March 6, 2003, is laid off after that date, but is re-employed on or before November 14, 2004, to an eligible position. Does the employee receive the pay supplement?
       
       Yes.
       
       
   11. Employee was in an eligible position on March 6, 2003, is laid off after that date, but is re-employed after November 14, 2004, to an eligible position. Does the employee receive the pay supplement?
       
       No.
       
       
   12. Does it matter if an employee moved from an eligible union position to an eligible exempt position, or vice versa, as long as there was no break in service and the employee meets the other eligibility requirements?
       
       It does not matter. The employee would be eligible for the pay supplement regardless of which direction the employee moved.
       
       
   13. Is an employee, in a non-eligible position (e.g. Legislature, Supreme Court, Auditor of State) on March 6, 2003, but who moves to an eligible position on or before November 14, 2004, eligible for the pay supplement?
       
       Yes, as long as the employee does not experience a break in service as a result of changing of positions.
       
       
   14. Is an employee in an eligible position on March 6, 2003, but who moves to non-eligible position (e.g. Legislature, Supreme Court, or Auditor of State) on or before November 14, 2004, eligible for the pay supplement?
       
       No.
       
       
   15. Is an employee in an eligible position on March 6, 2004, who then spends time in a non-eligible position (e.g. Legislature, Supreme Court, Auditor of State), but is back in an eligible position on or before November 14, 2004, eligible for the pay supplement?
       
       Yes, as long as the employee did not experience a break in service as a result of changing of positions.
       
       
   16. Is an employee who was in an eligible position on March 6, 2003, but retires before November 14, 2004, and immediately begins work again in an eligible position going to receive the pay supplement?
       
       No.
       
       
   17. Is an employee who was in an eligible position on March 6, 2003, with Agency A, but resigns from Agency A before November 14, 2004, to take a new hire eligible position with Agency B on or before November 14, 2004, going to receive the pay supplement?
       
       Yes, as long as the employee did not experience a break in service as a result of resigning to take the new hire position.
       
       No, if the employee experienced a break in service as a result of resigning to take the new hire position.
       
       
       
2. Mechanics
   
   

   1. Will the pay supplement be included with the regular paycheck for the applicable pay period that includes December 1, 2004, or will a separate check be issued?
      
      Only one check will be issued. Employees will receive that check on December 10, 2004. It will include the employee’s regular pay, the pay supplement, and any December leave conversions.
      
      
   2. Will employees on some type of leave receive their checks including the pay supplement the same time as employees who are actively working, or will they receive it when they return to work?
      
      Employees on extended leave will receive their pay supplement checks at the same time as employees actively working receive theirs.
      
      If any employees on leave are not receiving regular paychecks for that pay period, those employees will only receive checks containing the pay supplement.
      
      
   3. Will the pay supplement be used in the calculations for any military pay differential?
      
      No.
      
      
   4. Can an employee apply a portion or the entire pay supplement to his/her Deferred Compensation deduction on a one-time basis?
      
      An employee will need to follow the normal protocols for changing a Deferred Compensation deduction amount.
      
      Employees should contact the Deferred Compensation Plan directly to determine their options at 1-877-644-6457 or visit www.ohio457.org.
      
      
   5. What rate of pay will be used to calculate the supplement of an employee serving in a temporary work level (TWL)?
      
      The supplement of an employee in a TWL will be calculated based on the maximum step of the pay range of the position that the employee permanently holds, not at the TWL pay range.
      

(10/8/04)