Placing a Print Order

• Agency Completes PRO - Printing Request Order
• Agency forwards PRO to State Printing - Preferably electronically or by fax or interoffice
• State Printing decides where PRO will be printed.

Jobs Printed In-House

• Nothing is entered in OAKS for in-house jobs
• Job is completed & delivered
• Agency billed by ISTV
• Agency vouchers ISTV

Jobs Printed Commercially

• State Printing enters requisition in OAKS using agency requestor name
• Agency will approve requisition based on requestor
• Agency can have 1-4 approvers (Only level 4 is necessary)
• Agency can change funding information
• Approved requisition returns to SP for approval
• Budget & threshold levels are checked
• Requisition becomes a purchase order
• State Printing releases job to printer
• State Printing pays vendor
• Agency receives ISTV for customer service fees

Waivers

• A justification for printing purchases should be submitted and approved prior to making the printing purchase (unless exempted by ORC 125.31)
• Agencies will enter the reason for the waiver in the Justification Comment box on the Create Requisition page.
• Include a description of what is being printed, the quantity of the printing, and the reason the agency is not using the established printing/duplication process within State Printing
• The request will be routed for Joe Tucker's approval.

Tips for a Smooth Transition

• Make certain your agency has identified OAKS requestors with supervisory approvals in Task 513
• Printing jobs cannot be started until Purchase Order is completed
• Agency Approvers should designate alternates when they are aware of their absence
• Contact your fiscal officer for funding information