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GSD
> Asset Management Services
General
Inventory and FAMS Related Forms
We
have provided general forms related to state inventory and FAMS
below. The interactive forms may be viewed by Acrobat Viewer or
edited using Acrobat 4.0. If you have difficulties viewing or using
these forms, please contact Crawford Wall at 614-644-9354 for assistance.
The Adobe Acrobat Viewer is required to view .pdf files. Versions
for Windows, DOS, Macintosh, or Unix, are available FREE, including
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General
Operations/Request Documents
Customer Contact Information
Agency
Personnel Contact Information ADM 1425 (Rev.04-05)
FAMS Related Forms
Inventory Input Documents Used for FAMS
Masterfile
Asset Record Removal ADM 1410 (Rev. 10-2001)
Long
Form - Inventory Input Document (UA, UB, UC)
ADM 1430 (Rev. 08-2006)
Short
Form - Inventory Input Document (UA, UB, UC)
ADM 1431 (Rev. 08-2006)
Quick
Entry - Inventory Input Document (UQ)
ADM 1432 (Rev. 08-2006)
Supplemental
Input Document ADM 1433 (11-98)
Real
Estate/Partial Retirement - Inventory Input Document (RA)
ADM 1441(Rev. 10-2001)
Retirement
Change - Inventory Input Document (RC)
ADM 1442 (Rev. 10-2001)
Retirement
Reversal - Inventory Input Document (RD) ADM
1443 (Rev 08-2002)
Asset
Transfer Authorization/Input Document (TA)
ADM 1448 (Rev.10-2001)
Surplus
Property Turn-In Document (RA)
ADM 3672-e (Rev. 08-2003)
Location
Definition Document Used for FAMS
Location
Definition Input Document (DL) ADM 1452 (Rev 04/06)
Security
Documents Used for FAMS
Request
To Terminate FAMS' Access ADM 1418 (Rev 3-07)
Access/Change
Security Authorization Request
ADM
1460 (Rev 12-01)
Statewide
Annual/Biennial Inventory Certification
Instruction for FY2007 will be available in August.
Annual
Certification of State Property Inventory Documents for FY2007
FY2007 Compliance Instructions for
Certifying Property Inventory Activity with DAS.
You will need both Schedule A and B of the ADM 1413 Form. Regardless
of the inventory activity, the executive officer must certify Schedules
A and B by electronically submitting forms to DAS/AMS.
FAMS
Year End GAR/FAR Reports will be posted to the FAST Web application
August, 2007.
Certification
of State Property Inventory - Agency Reporting On State Fiscal
Year ADM 1413 (Rev 05-06)
Certification
of State Property Inventory - Agency Reporting on Calendar Year
ADM 1415 (Rev 05-06)
Biennial Physical Inventory Certification Document
for Biennium 2006-2007
Certificate
of Completion of Physical Inventory For State Biennium 2006-2007
ADM 1421 (Rev 05-06)
Template
to create report header rows for FAMS Extract File
Once an extract file is imported into an Excel spreadsheet,
a template can be used to create a header identifying the data
in each of the columns.
FAP723
Contains DPR3, Equipment Custodian and Supplement Data
(Rev.
07.01.06)
INSTRUCTIONS
FOR ACCESS TO FAMS
To access FAMS, customers must submit the FAMS
Access/Change Security Authorization Request Form (ADM
1460). There are two methods used to access FAMS.
Customers may have emulation software QWS 3270 installed on
their PC. Your PC is required to have access to the State ethernet
network and an IP address. To receive the Winsock 3270 Software,
please call Fred Zabonik at 614-752-0076.
Customers can also gain access to FAMS by accessing the Ohio
Data Network at http://hod.odn.state.oh.us/.
Click on mainframe access (Mod 2 – 24 x 80 standard). Then
click the yes button to install and then click the yes button
for security access. After a few seconds, the Ohio Data Network
screen will appear and you will be ready to go into FAMS.
INSTRUCTIONS
FOR DOWNLOADING
YOUR INVENTORY RECORDS
FAMS
users seeking to download their inventory records must have
a File Transfer Protocol (FTP) software. To receive the WS_FTP32LE
software, please call Fred Zabonik @ 614-752-0076.
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