State
of Ohio / State Architect's Office
Interior Design Services
How
to do Business with IDS
Submitting Requests
- Identify the
building and floor where the work is to be done.
- Include a complete
description of the work being requested.
- Include a floor
plan with the area of work (if available).
- Write a brief
description of your project goals.
- Provide your
phone/fax numbers and e-mail address or that of an identified contact
person (if other than the housing coordinator).
- E-mail, fax
or mail requests to Interior Design Services.
An acknowledgement
letter will be sent to the requester identifying the work order number
that has been assigned to the project. This number should be used when
referencing the project through all phases of the remodeling.
Information Gathering Phase
Survey
Forms - forms to be completed and returned by the agency
Furniture/Equipment
Inventory - agency provides a list of all furniture, equipment
and filing per person
Table
of Organization - agency breakdown of the agency staff showing
position and relationship
Area
Survey - DAS design staff surveys existing space before,
during, and after the project
The above information
is needed by the designer to understand all present and future office
needs. A meeting will be scheduled with the designer and the agency
contact to discuss the short- and long-term goals of the project.
Design Phase
- Programming
is prepared from the data collected in the information gathering phase
in an Excel spreadsheet.
- This information
is forwarded to the agency contact for review and approval.
- Space planning
proposals are prepared for office and modular furniture layouts.
The proposals are
reviewed and revised as needed and approved by the agency contact.
Other processes
happening simultaneously:
- Finish and color
selection research
- Modular furniture
specification and review
- Consultation/liaison
services for agency and vendor/contractor
Performance
Drawing Phase
These plans comprise
the performance drawing package as necessary:
- Demolition Plan
- Construction
Plan
- Electric and
Telephone Plan
- Reflected Ceiling
Plan
These performance
drawings are produced from the final proposal signed and approved by
the agency during the design phase. Review is also completed for code
compliance and building permits as needed.
The performance
drawing package is forwarded to the agency contact for review and approval.
This signature verifies that the plans are final and will be forwarded
to the building manager for an estimate.
Any changes beyond
this point will require a change order, which requires new drawings,
code compliance review and approvals.
Estimates and Purchase Orders
The approved performance
drawing package and the tracking form are routed by the DAS Interior
Design team to:
- Building manager
to estimate cost of materials and labor.
- Building manager's
estimate is routed to DAS Interior Design Services.
- Estimate is
then forwarded to the agency from DAS Interior Design for agency review.
- If the agency
agrees to the cost estimate, a purchase order is issued by the agency
to the Ohio Building Authority or the appropriate building management.
Next, a copy of the purchase order and the signed tracking form is
forwarded to DAS Interior Design. This indicates that IDS will proceed
with the project. If the agency does not want to proceed, then the
tracking sheet should be returned to IDS canceling the project.
- The purchase
order copy will then be forwarded to the building manager from DAS
Interior Design authorizing the work to be scheduled.
- The OBA/building
manager will then notify the agency of the construction starting date
and schedule the pre-construction meetings as needed.
Interior
Design Services
a
division of the State Architect's Office
4200 Surface Road • Columbus, Ohio 43228-1395
v: 614.466.4761 • f: 614.644.7982
e: StateArchOff@das.state.oh.us
