Since launching the IT Optimization program in fiscal year 2012, DAS OIT and agencies have successfully centralized IT infrastructure and established a common direction for our IT community. Through these IT Optimization efforts, we have documented savings of over $103 million dollars over the past 30+ months. As a result, DAS OIT and agencies refocused IT spending on things that make Ohio a better place to live and do business. In fact, the State “flipped” IT spending from being 80% infrastructure and 20% application focused to currently 50% infrastructure and 50% applications. We continue to achieve great things together – because it takes all of us, working together and in concert, to continue to make the difference that we are making for Ohio and our citizens.
We have come a long way… but there is more to do! The progress we have made over the last four years is tremendous and could not have been achieved without your hard work and support. We need to build on this momentum to continue to increase efficiencies, improve service, reduce complexity and realize savings.
Ohio’s IT Optimization has laid a foundation for success. DAS OIT and agencies will continue their work on the following three priorities:
Additional details regarding Ohio’s three year IT strategy are outlined within the “Ohio IT Strategy: January 2016” document, which is available on this IT Optimization Website (Resources Tab/Strategic Resources).
Common IT Security Tips that Keep You Secure1 - 04.21.2017
Keeping safe and secure while connected is not just about how your system is setup, it is also about how you use it. Listed below are some common IT security tips that will help you operate in a much more secure and productive workplace.
Make sure to lock your screen when you are away from your desk.
Screen locks help prevent insider attacks from those seeking to easily manipulate or steal information. Even if you are leaving for just a few minutes, be sure to lock your screen.
Do not write down your passwords or user credentials.
If an internal or external attacker gains access to your desk area, they will immediately look for written passwords and authentication material. Post-it notes, index cards, etc. are not secure from attackers and they are definitely not out of sight when stored under your keyboard.
Do not re-use your work password for other systems and services.
Avoid using the same password across multiple accounts or systems. Cyber threat actors steal login credentials from numerous systems that may be more insecure (e.g., online shopping sites) to try to access more secure systems, like online banking or office systems. These credentials can also be leaked online for other cyber criminals to exploit.
Do not install unauthorized software on any office systems.
The installation of unauthorized software can negatively affect your workplace security posture. The unmanaged software can pose a direct security threat either because it may be malicious software itself, or because it is not part of the patch management system in your environment. The unauthorized software can allow attackers to compromise known vulnerabilities and potentially steal information.
Do not check your personal email while on office systems.
By checking your personal email on your office computer, you are extending the risk profile of your workplace to include your own personal activities. Attacks that target you as an individual, are now extended to the entire enterprise. If you open suspicious attachments in your personal email on your office computer, you can infect your system (and eventually many other systems) with malicious software like ransomware that may prevent you or your colleagues from performing their duties.
Ohio EPA Launches Ohio Materials Marketplace - 04.14.2017
The Ohio Environmental Protection Agency recently launched a new online service, Ohio Materials Marketplace (OMM). The OMM makes it possible for Ohio businesses, not-for-profits and government organizations to advertise and acquire useful products and materials that might otherwise be destined for disposal in landfills. During the first week of release, over 100 organizations expressed interest in using the OMM.
The new OMM is a free, online platform that allows organizations to connect and find material reuse and recycling solutions. Examples of materials posted on the OMM and their potential re-uses include: bulk wooden pallets (mulch base); used bricks (building materials); or spent foundry sand (potting soil mixture). Users of the OMM can also post “wanted” items.
The OMM offers sellers an opportunity to make or save money by finding a market for their unwanted materials and avoiding landfill tipping fees. Buyers save money by having access to sellers’ discounted (or free) materials. Ohio’s environment benefits by having more material removed from the waste stream.
Additional information on the OMM is available within a recent Ohio EPA news release.
Visit the OMM to learn more about its unique features and functionality.
Learning on Demand Professional Certification and Academic Credit Programs - 04.07.2017
Learning on Demand, the State’s online learning portal, provides numerous opportunities for users to fulfill continuing education requirements for various professional certifications and to receive academic credit toward undergraduate degrees.
The certification providers that have partnered with Skillsoft to offer this benefit include:
Skillsoft’s academic credit partners include:
Learning on Demand’s courses can also help users prepare for certification exams in a number of areas, including networking; software and web development; operating system and server; security; project management, and business analysis. Some of the specific certification preparation materials include: Cisco (CCNA, CCDA, CCNP); CompTIA (e.g., A+, Network +, Security +); Oracle (Java); Microsoft (MCSD, MCSE); VMware; (ISC)2 (CISSP, SSCP); ISACA (CISM, CISA); EMC; and ITIL.
For additional details on Learning on Demand’s continuing education and academic credit programs, visit: http://skillsoft.com/about/accreditations/
Data Analytics RFP Update - 03.24.2017
The results are in on the Data Analytics Platforms and Data Analytics Experts Request for Proposals (RFP). One of the goals of the RFP was to include smaller businesses that may have a great deal of innovation to offer, but traditionally have not had the resources or large project experience necessary to win state contracts. The new RFP approach was a success, resulting in responses from 129 unique business entities and 82 proposals. Over 30% of the responses received were from business entities that are based in Ohio. Approximately 75% of the responses were from vendors that are considered new to the state.
The RFP responses are currently still under evaluation. Once selected, the vendors will help identify data correlations, patterns and variations on a project-by-project basis across 14 critical business disciplines. This information will help Ohio address some of its greatest challenges, such as infant mortality, child welfare, opiate addiction, persistent poverty and school dropout rates.
Additional details are available in the RFP.
New Cell Phone Recycling Process - 03.17.2017
DAS OIT in partnership with DAS State and Federal Surplus Services and MOBI is now offering a new cell phone recycling program to state entities.
As a result of the new program, agencies will no longer send their cell phones to DAS State and Federal Surplus Services. The cell phones will now be sent to e-Cycle in accordance with the new disposal process outlined below.
As outlined in Ohio Revised Code, DAS State and Federal Surplus Services must approve device disposals. Once DAS State and Federal Surplus Services approves the disposal of the cell phone, a printable pre-paid packing label is sent and will be used to mail the cell phone to e-Cycle, a local company.
e-Cycle, which is a free service, certifies that the device is wiped and then resells or recycles it. If the device can be resold, the state receives part of the proceeds from the sale. Any agency can use e-Cycle provided that they have submitted a Surplus Property Turn-In Document to DAS State and Federal Surplus Services.
This new process will certify that 100% of old state cell phone devices are being wiped and are being disposed of “greenly” at no additional cost to the state.
Please contact Greg Gicale at 614-466-6516 or via email at firstname.lastname@example.org for questions regarding the new program or process.
A newly created Technology Board will help to enhance enterprise IT alignment and ensure agency interests are represented within the IT governance process and duplicative activities are minimized. The board aligns agencies according to common purpose within five Lines of Business (LoB). Agency CIOs will be aligned by LoB to facilitate the discussion of opportunities, issues, and concerns within their partner agencies. We have selected five Line of Business Leads (LoB Leads) to drive long-term acceptance and sustainability of IT solutions that support the State’s objectives for IT Optimization. The LoB, their associated LoB Leads, and partner agencies are organized as follows:
IT Optimization FAQs
IT Optimization Information Center
IT Application Center
IT Enterprise Services portal
SUMS Resource Center
Central Payment System
IT Strategy and Investment Management
9-1-1 Program Office
Research and Advisory
Shared Web Hosting
Telecommunications Contract Management
Ohio IT Statutes and Administrative Rules
Governor's IT-Related Orders and Directives
State of Ohio IT Policies
State of Ohio IT Standards
State of Ohio IT Bulletins
Enterprise IT Procedures
IT Guidelines and Best Practices
Enterprise IT Architecture Resources
Statewide Enterprise Buys
Next Generation Telephony Service