Since launching the IT Optimization program in fiscal year 2012, DAS OIT and agencies have successfully centralized IT infrastructure and established a common direction for our IT community. Through these IT Optimization efforts, we have documented savings of over $103 million dollars over the past 30+ months. As a result, DAS OIT and agencies refocused IT spending on things that make Ohio a better place to live and do business. In fact, the State “flipped” IT spending from being 80% infrastructure and 20% application focused to currently 50% infrastructure and 50% applications. We continue to achieve great things together – because it takes all of us, working together and in concert, to continue to make the difference that we are making for Ohio and our citizens.
We have come a long way… but there is more to do! The progress we have made over the last four years is tremendous and could not have been achieved without your hard work and support. We need to build on this momentum to continue to increase efficiencies, improve service, reduce complexity and realize savings.
Ohio’s IT Optimization has laid a foundation for success. DAS OIT and agencies will continue their work on the following three priorities:
Additional details regarding Ohio’s three year IT strategy are outlined within the “Ohio IT Strategy: January 2016” document, which is available on this IT Optimization Website (Resources Tab/Strategic Resources).
New Cell Phone Recycling Process - 03.17.2017
DAS OIT in partnership with DAS State and Federal Surplus Services and MOBI is now offering a new cell phone recycling program to state entities.
As a result of the new program, agencies will no longer send their cell phones to DAS State and Federal Surplus Services. The cell phones will now be sent to e-Cycle in accordance with the new disposal process outlined below.
• State agencies and entities must wipe all cell phones prior to salvaging them.
• Navigate to the MOBI portal and mark “salvage”. (Note: Non-MOBI agencies will continue to use FAMS removal.)
• Download the State Surplus form as a PDF.
• Complete the form.
• Save it to the desktop.
• Upload the form.
As outlined in Ohio Revised Code, DAS State and Federal Surplus Services must approve device disposals. Once DAS State and Federal Surplus Services approves the disposal of the cell phone, a printable pre-paid packing label is sent and will be used to mail the cell phone to e-Cycle, a local company.
e-Cycle, which is a free service, certifies that the device is wiped and then resells or recycles it. If the device can be resold, the state receives part of the proceeds from the sale. Any agency can use e-Cycle provided that they have submitted a Surplus Property Turn-In Document to DAS State and Federal Surplus Services.
This new process will certify that 100% of old state cell phone devices are being wiped and are being disposed of “greenly” at no additional cost to the state.
Please contact Greg Gicale at 614-466-6516 or via email at email@example.com for questions regarding the new program or process.
Cuyahoga County Partnership - 03.10.2017
DAS Director Robert Blair and Assistant Director/State CIO Stu Davis recently travelled with DAS OIT representatives, service owners and Technology Board members to Cuyahoga County to continue information sharing efforts and to identify additional partnership opportunities.
Cuyahoga County is currently a Co-Location Service consumer at the State of Ohio Computer Center. The county is also leveraging the State of Ohio’s Mainframe Service.
The focus of the most recent meeting was to discuss additional possibilities for collaboration, including enterprise data management for criminal, social, and health services systems (e.g., improved detection of Medicaid fraud). The team is working together to develop a framework for integrated data and data sharing agreements.
In addition, the group discussed opportunities to partner on document management and infrastructure solutions. In terms of infrastructure, the team is developing strategies to reduce the complexities of county and state network interoperability.
The State of Ohio and Cuyahoga County will continue to work together to address common IT concerns. The partnership is helping the state and the county to increase efficiencies, improve services, reduce complexity and deliver savings.
In the interest of developing a Next Generation 9-1-1 (NG9-1-1) Emergency Services IP Network (ESInet) capable of supporting NG9-1-1 core services for all local governments within Ohio, DAS OIT recently released a request for proposals (RFP). The purpose of the RFP is to select a contractor to design, build, deploy, operate and maintain Ohio’s NG9-1-1 solution. The implementation of NG9-1-1 will provide citizens with advanced communication capabilities when calling for emergency services, including police, fire and emergency medical services.
Ohio’s preferred NG9-1-1 solution is a National Emergency Number Association (NENA) i3 compliant statewide NG9-1-1 system that provides a next generation core services system, to include a hosted remote 9-1-1 call answering system. The proposed solution must also be highly redundant, interconnect all of the local Public Safety Answering Points (PSAPs), and provide 99.999 percent reliability.
The RFP takes into account the future needs of NG9-1-1, requiring a solution that will be able to transition from today’s voice, to tomorrow’s video and data technologies advancements.
Proposals are due on April 17, 2017. Additional details are available in the RFP.
Enterprise Grants Project Launches Discovery Phase - 02.17.2017
The Enterprise Grants Management (EGM) Enablement project team held a kick-off meeting in January to formally launch the project and build awareness about the EGM Program and Enablement Project, which focuses on modernizing the state’s grant management processes and systems.
Building on foundational work completed over the last few years, the Enablement effort will implement a robust, cost-effective IT solution to enable the enterprise standard grants management process defined during the Business Process Reengineering (BPR) effort in 2016.
When fully implemented, this intuitive web-based application will work together with the OAKS platform enhanced by the addition of three new modules – Grants, Contracts, and Project Costing. Together, this solution will streamline redundant legacy systems while centralizing data and resources to deliver an integrated ‘one-stop shop’ and intuitive user experience for both state employees and sub-recipients.
In the meeting’s opening remarks, Derek Bridges, OAKS Administrator and co-executive sponsor, with Office of Budget and Management’s (OBM) Jim Kennedy, reinforced the importance of positive employee and sub-recipient experiences saying “our goal is better integration and user experience - aimed at delivering a seamless experience - and a single user identity where the user is not hopping from system to system.”
More than 40 participants from OBM, DAS, and several state agencies attended an overview of the vision, timeline, and a brief demonstration of vendor REISystem’s GovGrants product. This is a cloud-based, full lifecycle grants management solution to assist agencies with executing grant processes, monitoring financing and managing overall performance.
Deloitte Consulting serves as system integrator and will work with key state subject matter experts throughout the project. Six State of Ohio agencies, including the Departments of Aging, Developmental Disabilities, Health, Job & Family Services’ Children’s Trust Fund; Development Services Agency; and The Supreme Court of Ohio will participate in the initial rollout.
The discovery phase is planned to run through the end of April 2017, with implementation waves scheduled for October 2017 and April 2018.
A newly created Technology Board will help to enhance enterprise IT alignment and ensure agency interests are represented within the IT governance process and duplicative activities are minimized. The board aligns agencies according to common purpose within five Lines of Business (LoB). Agency CIOs will be aligned by LoB to facilitate the discussion of opportunities, issues, and concerns within their partner agencies. We have selected five Line of Business Leads (LoB Leads) to drive long-term acceptance and sustainability of IT solutions that support the State’s objectives for IT Optimization. The LoB, their associated LoB Leads, and partner agencies are organized as follows:
IT Optimization FAQs
IT Optimization Information Center
IT Application Center
IT Enterprise Services portal
SUMS Resource Center
Central Payment System
IT Strategy and Investment Management
9-1-1 Program Office
Research and Advisory
Shared Web Hosting
Telecommunications Contract Management
Ohio IT Statutes and Administrative Rules
Governor's IT-Related Orders and Directives
State of Ohio IT Policies
State of Ohio IT Standards
State of Ohio IT Bulletins
Enterprise IT Procedures
IT Guidelines and Best Practices
Enterprise IT Architecture Resources
Statewide Enterprise Buys
Next Generation Telephony Service