The OIT Business Office supports the chief information officer and the program offices to administer purchases, rate structure development, budget development, equipment inventory and billing to the agencies that use OIT services. The OIT Business Office is committed to providing positive customer interactions resulting in high quality outcomes. The primary objective of the office is to assure OIT programs and service delivery have sufficient resources for optimal performance and all related transactions are proper, transparent and accountable.
Fiscal Services Administrator
Business Operations Manager
The FY 2017 information technology service portfolio has been finalized and the associated rates approved. There are numerous changes including the introduction of new services, modification of existing ones as well as services no longer offered. These revisions and additions support IT Optimization’s priorities of creating high-quality citizen and business experiences with state programs supporting state employees with common and efficient enterprise solutions, and providing secure and reliable information technology services.
Fiscal Year 2016 Office of Information Technology service rates have been finalized including Microsoft Licensing and Ohio One Network. Ohio One Network is a grouping of Enterprise network services common to all agencies that will provide consistent and uniform statewide connectivity. Microsoft Licensing, including Office 365, will cover all agencies under the Microsoft Enterprise agreement, assuring license compliance and standardized applications.
There has been a change in the cost structure of server rates to better align with state infrastructure direction. The objective is to drive toward a virtual environment. Virtual managed servers using current hardware and operating systems are the most cost efficient and secure method of delivering service. This allows for the greatest value derived from our substantial economy of scale.
DAS OIT 4th Quarter Billing Process Change:
Agencies have expressed interest in aligning quarterly invoice payments to actual usage within the same fiscal year. To achieve this goal, DAS will include the Q2 and Q3 usage reconciliation on the Q4 invoice. The Fiscal Year 2015 Q4 usage reconciliation will be part of the Fiscal Year 2016 Q2 invoice. Fiscal Year 2016 Q1 usage will be reconciled on the Q3 invoice.
The Fiscal Year 2015 Q4 invoice should be distributed to your agencies on May 1st. Your assistance in getting the invoice processed this fiscal year would be greatly appreciated.
Beginning in Fiscal Year 2015, OIT began invoicing for all of the Infrastructure Service Division services at the beginning of each quarter. The amount will be the same for each quarter (with the exception of volume changes for new service usage or migration), which should provide predictability and consistency in OIT invoicing. Reconciliation will be performed on a recurring basis with adjustments made during the next invoicing cycle. Through the OIT Service Usage Management System (SUMS), SUMS users can view their quarterly invoice and monthly usage statement. More information regarding SUMS, quarterly billing, and reporting can be found in the Frequently Asked Questions (FAQs) document.
FY 15 Rates Overview:
Fiscal Year 2015 is a transition year for IT management and services. The main objective of IT Optimization is to lower the state’s total IT costs and redirect those savings into improved IT services that benefit Ohio citizens and businesses. IT Optimization has made significant progress during the year with numerous strategic efforts that are underway. With these changes, the OIT rate structure must adapt and change as well.
Ohio Benefits Status Report Templates:
The following templates are to be utilized by county employees to report work performed on the Ohio Benefits project:
Ohio Benefits Status Report for Build Component
Ohio Benefits Status Report for Run Component
County Invoice Template
IT Application Center
IT Enterprise Services portal
SUMS Resource Center
Central Payment System
IT Strategy and Investment Management
9-1-1 Program Office
Research and Advisory
Shared Web Hosting
Telecommunications Contract Management
Ohio IT Statutes and Administrative Rules
Governor's IT-Related Orders and Directives
State of Ohio IT Policies
State of Ohio IT Standards
State of Ohio IT Bulletins
Enterprise IT Procedures
IT Guidelines and Best Practices
Enterprise IT Architecture Resources
Statewide Enterprise Buys
Next Generation Telephony Service