Department of Administrative Services General Services

Records Management

Records are a crucial component of the governing process. They contain information that supports functions affecting every person in government or within its jurisdiction. Like other important state government resources, records and the information they contain need to be managed well to ensure accountability, efficiency, economy, and overall good government.

To help meet these challenges, the Department of Administrative Services, the Ohio Historical Society's State Archives Department and the Ohio Electronic Records Committee are developing services to promote the creation of sound records management programs as well as to enhance existing programs.
Staff from the Ohio Historical Society State Archives Division and the Department of Administrative Services is available to consult with state agencies on all aspects of records management and archival issues including:
  • Records Management Program Planning and Evaluation
  • Files and Recordkeeping System Design and Management
  • Electronic Records Management and Recordkeeping
  • Imaging and Micrographics
  • Storage and Preservation
 
News/Upcoming Event
 
Updated Records Inventory and Analysis Worksheet - Posted 11/01/07 The Inventory and Analysis work sheet has been revised so it can be completed electronically. The form has not changed. The new version is available by choosing the forms option on the menu of the Main Records Management Screen.
Please contact the Assistant State Archivist at 614.297.2581 or the State Records Administration at 614.466.1105 for more information or to schedule an appointment.
RIMS
Search the Ohio Government Records Database for agency retention schedules. This database has been converted from previous DAS records retention databases. Some of the data may be incomplete. We are working to compare the database with the original paper schedules and repair any discrepancies.
 
Click here for RIMS database.
RIMS Manual
Click here for RIMS Manual.
General Schedules
Click here for General Schedule.
Agency Records Officer
Click here for agency records officer.
RIMS Forms
Training Workshops
 
State Records Management Training Sessions
Information Management offers Training sessions on how to inventory and schedule records. There are also training session offered on using the RIMS system.
 
Records Management Seminars
To schedule an onsite training session, please contact Mike Hardenbrook at 614.466.1105.