The Office of Finance provides budget, financial reporting, DAS asset management, compliance and audit management, fiscal, financial information, and financial policy services to the operating divisions of the Ohio Department of Administrative Services. The office also provides business office services to the following four divisions of DAS: Administrative Support, Collective Bargaining, Equal Opportunity and Human Resources.
The Budget Unit coordinates the submission of the department's biennial operating and capital budgets and monitors the activities of DAS divisions through budget tracking and reviewing various financial documents, such as hiring requests, Controlling Board requests and personal service contracts. In addition, this unit manages the DAS chart of accounts and prepares weekly and monthly budget reports for agency and division managers.
Financial Reporting and Compliance Services
The Financial Reporting and Compliance Unit provides financial reporting, asset management and compliance/audit management services for DAS.
The unit coordinates the preparation of year-end reporting requirements. The two major year-end reports are the State-Wide Cost Allocation Plan (SWCAP), an annual report to the federal government of all costs allocated to agencies which receive federal funding, and the Generally Accepted Accounting Principles (GAAP) Reporting Package. The unit also provides assistance in compiling the agency’s Federal ARRA reporting requirements.
The unit also provides assistance in compiling the agency's federal American Recovery and Reinvestment Act reporting requirements.
The unit also provides support, coordination and guidance to the agency on asset management and inventory reporting issues.
In addition, the unit coordinates and provides assistance for all internal and external audit engagements involving DAS, such as audits performed by the Ohio Auditor of State, the U.S. Department of Health and Human Services (SWCAP cost plan), the Ohio Office of Internal Audit, the Ohio Office of the Inspector General and other audit entities. The unit also performs risk assessments in terms of compliance with legal and state statutes and requirements as well as providing procedural and operational reviews of division functions.
The Fiscal Unit coordinates the billing and collection process for DAS services and develops and oversees financial procedures for all revenue documents.
The unit also has responsibility for oversight of DAS Accounts Payable. The unit confirms the validity and coding of all accounts payable vouchers created by Ohio Shared Services and performs a policy and oversight role for the agency payment card program. In addition, the unit processes all payment card transactions for the agency and maintains all DAS payment card records.
The unit provides automated financial systems support to the various functions within the Office of Finance. This includes providing regular schedules and ad hoc reports. Ad Hoc reporting of financial information also is provided to the divisions by this unit.
The unit also is responsible for monitoring departmental compliance with the Minority Business Enterprise (MBE) and Set-Aside Law and the EDGE (Encouraging Diversity, Growth and Equity) program requirements through quarterly reporting.
Finance Policy and Service Assurance
The Finance Policy and Service Assurance Unit provides business office services for the following four DAS divisions: Administrative Support, Equal Opportunity, Collective Bargaining and Human Resources. Business office services include budget development, maintenance and reporting services as well as rate development, chart of accounts maintenance, invoice coding, purchasing, telecommunications procurement and asset management. The unit also is responsible for agency financial policy development, coordination of DAS records and forms management programs and procurement policy support for the agency.
Central Service Agency
The Central Service Agency (CSA) provides payroll, administrative and financial services for state professional licensing boards specified in the Ohio Revised Code and for other boards and commissions that do not possess the expertise or staff to perform these functions. The Central Service Agency, located on the 16th floor of the Riffe Center, provides services to 32 boards and commissions.