PURPOSE
The Office of State Printing, General Services Division, Department
of Administrative Services, is responsible for the supervision of
public printing, with a few exceptions, such as printing for the General
Assembly, Arts Council, Capital Square Review and Advisory Board,
Bureau of Workers' Compensation and state supported institutions of
higher education. Exempted entities, however, may choose to use State
Printing's services.
Upon written application to Administrative Services, agencies may
be granted approval to perform reproduction services outside the State
Printing facility. Once approved, reproduction services performed
outside State Printing's facilities are limited to no more than 5,000
impressions per order or no more than 1,000 production copies of any
item consisting of multiple pages in accordance with section 125.45
of the Ohio Revised Code.
GENERAL
The mission of the Office of State Printing is to provide quick copy,
printing, publishing and procurement services to state government
at the lowest possible cost. The cost savings resulting from high
volume production and centralized procurement are passed along to
our customers.
Copy Centers
The Office of State Printing operates a network of copy centers including
a second shift, that produces letterhead, color copies, envelopes,
books, annual reports, pocket cards, electronic publishing, pamphlets
and brochures. These services may be accessed by completing an easy
to use order form (ADM 0515) and presenting it to the closest copy
center. There is also a printing order form on our Internet home page
at http://das.ohio.gov/gsd/prt/prt.html.
Our current price schedule and a job estimator screen can be found
at our web site. Material to be duplicated should be included with
the order. It may also be transmitted via disk or electronically through
the Ohio Data Network.
Most copy center orders are produced and delivered in three days
or less. Rates for copy center services include all finishing, binding
and delivery. Invoices are compiled and mailed monthly. Copy center
orders do not have to be encumbered.
Customer Services/Procurement
Orders that cannot be produced in a copy center will be sourced through
State Printing by competitive selection or competitive quotes purchased.
Paper for term contract printing will be sourced through the appropriate
term paper contracts. State Printing will provide advice and consultation
to customer agencies on selection of stock.
All orders for commercial printing must be encumbered and placed
with State Printing using the Printing Order form (ADM 0515). Whenever
possible, printing projects should be planned jointly between the
customer agency and the Office of State Printing. Recent changes in
the Revised Code enable State Printing to source printing projects
faster. Most orders can be placed with a contractor within a few days
of receipt.
Service fees for procurement services are based on dollar volume
and billed monthly. Invoices for term contract orders will be paid
by State Printing from funds encumbered on the Printing Order form.
Noncontract purchases will be billed by the contractor directly to
the ordering agency. All award results are updated daily on the Internet.
Delivery of commercially printed jobs can vary from a few days to
a few weeks depending on quantity, availability of stock and the complexity
of your order. In order to ensure the timely delivery of your printing
order, contact your State Printing analyst early in the planning process.
This directive supersedes any previously issued directive or policy
and will remain effective until canceled or superseded.
AUTHORITY & REFERENCE
ORC 125.31-125.76